Administrative Specialist

Key Responsibilities

• Serve as the primary point of contact for department communications, directing inquiries and supporting internal coordination.
• Provide administrative support to department leadership and team members on a variety of projects and assignments.
• Prepare, edit, and enhance presentations, reports, and other business documents.
• Maintain department software, spreadsheets, filing systems, and dashboards to support efficient operations.
• Coordinate meetings, trainings, logistics, and advisory board communications.
• Assist with monthly and quarterly reporting and other departmental initiatives.
• Support community engagement activities in collaboration with leadership and cross-functional teams.
• Receive and distribute department deliveries and materials.
• Identify opportunities to improve internal processes and recommend efficiencies.
• Travel within Missouri to support meetings with leadership as needed.

Requirements, Skills, Knowledge and Expertise

• High School/GED required
• Working knowledge of Windows operating systems and Microsoft Office applications, and ability to learn and effectively use department-specific software
• Demonstrated initiative and ability to manage multiple projects simultaneously using strong analytical and problem-solving skills
• A valid, unrestricted driver’s license and agency established minimum automobile coverage required

• Excellent verbal and written communication skills, with the ability to build and maintain effective working relationships
• Strong organizational and decision-making skills, with the ability to adapt to changing priorities and assignments

• Enjoy staying organized while managing multiple projects and changing priorities.
• Communicate professionally and build positive relationships with colleagues and community partners.
• Take initiative and look for ways to improve processes and support team success.
• Are comfortable working with technology and learning new software systems.
• Thrive in a collaborative, fast-paced environment where your work helps others succeed.