Business Office Coordinator (ADMIN OFCR 2 CX)

Reporting to the Chief Administrative Officer (CAO), provide operational support to the Director and the CAO for the Center for Neuroscience (CNS). Supervise the CNS student Team and manage CNS business office needs. Under general direction of the CAO, responsible for coordinating all CNS personnel and employment activities and informs faculty, supervisors and staff on human resources and employment policies and procedures. This position prepares academic actions including appointments, merits, promotions, appraisals, recruitment, for CNS Academic Federation titles. This position provides administrative support for the recruitment process for academic personnel, career staff and student assistant positions.

The position works 100% live onsite with a flexible schedule to accommodate CNS events.

Apply By Date: September 23, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No Minimum Education Required.
• Minimum 3-5 years operational/administrative support. Experience in recruitment and employment policies, procedures, and laws, and skills to to be an effective resource to hiring managers.
• Organizational and time management skills to manage multiple tasks, prioritize and organize workload, meet deadlines and perform assigned duties with minimal supervision.
• Skills to problem solve, review, research and analyze within each of the functional areas.
• Interpersonal and communication skills to work as part of a team with a wide variety of faculty, staff, and external sponsors.
• Skills and ability to follow projects to completion, keeping appropriate personnel advised of project status, due dates, etc.

Preferred Qualifications

• Bachelor's degree in related area and/or equivalent training/experience in a related field
• Five years' experience working in a highly-confidential environment including maintaining confidentiality of Executive Office and Human Resources activities and records. Experience with Aggie Enterprise, Aggie Expense, Aggie Travel, UCPath, AUSS-C.
• Familiarity with University policies and procedures.
• Knowledge of academic and staff personnel policies including collective bargaining unit agreements.
• Skills to function independently and creatively to research, analyze and coordinate a variety of administrative projects with general guidance and review by supervisory personnel.

Key Responsibilities

• 60% - Operational assistance; purchasing & events assistance
• 30% - HR/Payroll/Recruitment
• 10% - Academic Personnel

Department Overview

The Center for Neuroscience conducts research in the areas of molecular, cellular, systems, cognitive, and computational neuroscience and trains graduate and undergraduate students in neuroscience and related fields. The Center consists of a faculty director, approximately 25 faculty and 100 laboratory academic and staff positions that are housed at the Center, approximately 55 affiliated faculty from across the Davis and Sacramento campuses, a chief administrative officer, and approximately 8 administrative staff. The Center involves faculty and other scientists from the College of Biological Sciences, School of Medicine, College of Letter and Science and the School of Veterinary Medicine. The Center's annual expenditures exceed $1 million. Total funding (including multi-year research grants) is approximately $95M. The Center is located in 35,000 sq. ft. in 4 separate buildings. Facilities include faculty research laboratories, a small mammal vivarium, a non-human primate vivarium, and neuroimaging and MRI facilities.

POSITION INFORMATION

• Salary or Pay Range: $31.59 - $53.07/hour
• Salary Frequency: Hourly
• Salary Grade: STEPS
• UC Job Title: ADMIN OFCR 2 CX
• UC Job Code: 004263
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: Yes - CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% On-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting or or .

• High quality and low-cost to choose from to fit your family's needs
• UC pays for and coverage for you and your family
• for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including , , , , accident, critical illness and hospital indemnity
• , , and for eligible employees
• and Family Care discounts and resources
• to support thriving in all aspects of employee's lives
• On-site including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• and for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Restricted vacation during peak periods. Work occasional overtime including evenings and weekends to meet operational needs. Travel to various UCD offices located on campus, at times on short noti