Administrative Coordinator

Administrative Coordinator

We are looking for an Administrative Coordinator to join an organization in Englewood, Colorado. This contract to hire opportunity is well suited for someone who excels at keeping operations organized while supporting event logistics, member interactions, and office administration. The position plays an important role in coordinating conference-related activities, maintaining accurate records, and helping internal teams and members stay informed and on schedule.

Responsibilities:

• Manage conference registration activities by entering enrollments, handling purchase transactions, and sending attendees clear confirmation and receipt information.

• Keep member and employer records current in internal databases so event rosters, name badges, and related materials reflect accurate information.

• Address incoming calls and administrative inquiries promptly, offering helpful support for meetings, events, and general service requests.

• Arrange travel and lodging needs, including reserving hotel accommodations for members and assisting with staff transportation planning when required.

• Prepare conference materials for delivery by assembling supplies, packing shipments, generating labels, and moving boxes or materials weighing up to 20 pounds.

• Provide scheduled reception coverage while continuing to assist with administrative assignments and meeting support responsibilities.

• Monitor project deadlines, task progress, and event milestones in Excel to support multiple conferences running at different stages of planning.

• Check event documents and administrative materials for completeness, accuracy, and consistency before they are distributed or used.

• Work across databases, spreadsheets, and business applications with minimal supervision, using sound judgment to resolve routine issues and complete assignments efficiently.

• At least 3 years of experience in administrative coordination, office support, or a related role.

• Demonstrated ability to manage inbound calls and provide attentive customer service in a fast-paced environment.

• Experience supporting event logistics, meeting coordination, or conference planning activities.

• Strong scheduling and organizational skills with the ability to balance multiple priorities and deadlines.

• Proficiency with Excel, databases, and general office software used for tracking, reporting, and record maintenance.

• High attention to detail when handling data entry, document review, and administrative processes.

• Ability to lift and move conference materials and shipments weighing up to 20 pounds as needed.