Front Desk Coordinator

We are looking for an experienced fully in office on site Front Desk Coordinator to support daily office operations in Fernandina Beach, Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming first impression while keeping front office activity organized and efficient. The role is fully on-site and requires strong communication skills, sound judgment, and the ability to manage a busy reception environment with confidence.

Responsibilities:

• Welcome visitors, clients, and vendors with a courteous and attentive approach while maintaining an organized front desk area.

• Manage a multi-line phone system, direct incoming calls accurately, and relay messages in a timely manner.

• Coordinate front office activities such as guest check-in, meeting support, mail distribution, and general administrative coverage.

• Provide concierge-style assistance by responding to routine questions and helping direct guests to the appropriate contacts or departments.

• Prepare, format, and distribute business and legal correspondence with close attention to accuracy, tone, and confidentiality.

• Support office staff with administrative tasks, document handling, and scheduling needs in a corporate environment.

• Maintain records, reception logs, and office communications to ensure information is current and easy to access.

• Assist with operational updates or internal process changes as needed while helping the office maintain consistent service standards.

• Ability to work in office, onsite in Fernandina Beach, Florida

At least 2 years of experience in a front desk, receptionist, or office coordination role.

• Demonstrated ability to operate a multi-line phone or switchboard system in a fast-paced setting.

• Strong verbal and written communication skills with a service-oriented demeanor.

• Experience supporting business functions in a commercial real estate, corporate legal, or similar office environment is preferred.

• Familiarity with drafting or handling legal correspondence and other confidential documentation.

• Proven organizational skills with the ability to manage multiple priorities and maintain attention to detail.

• Comfortable working fully on-site and interacting regularly with visitors, clients, and internal staff.