HR Onboarding Coordinator

firstPRO 360 is seeking an HR Onboarding Coordinator for a temporary position (3-6+mths) near Truist Park Stadium. There is a possibility for it to become permanent.

What we are looking for:

• 3+ years of onboarding experience (Onboarding is 5 people per week)
• You will be the only person handling it for multiple states
• MUST BE VERY DETAIL ORIENTED
• In office daily - Atlanta, GA 30339 (near Truist Park Stadium)
• No specific software, but must be tech savvy

Key Responsibilities

Onboarding Coordination

• Coordinate onboarding schedules, orientations, meetings, and calendar invitations for multiple new hires across departments and locations.
• Obtain approvals and feedback from leaders, make updates, and track onboarding tasks, deadlines, and outstanding items.
• Coordinate with HR, IT, office administrators, and other departments to ensure all first-day requirements are completed.

New-Hire Equipment & Materials

• Order and track new-hire clothing, company gear, swag, laptops, phones, and other required materials.
• Follow up on outstanding shipments and confirm all items are received prior to each employee’s start date.

New-Hire Communications

• Prepare and distribute welcome, first-day, orientation, benefits, and other onboarding communications using established templates.
• Coordinate new-hire announcements, VCcards, and introductory communications with internal teams.

HR Systems & Documentation

• Maintain accurate onboarding trackers, records, and employee information across HR systems.
• Collect new-hire documentation and photos; create VCcards and complete required onboarding records.
• Enter and maintain information in HRIS/ATS systems.
• Prepare offer letters and update employment contracts as needed.

Qualifications

• 3+ years of experience in HR administration, employee onboarding, recruiting coordination, or a similar role.
• Exceptional attention to detail, organization, follow-up, and time-management skills.
• Ability to manage multiple new hires, schedules, deadlines, and competing priorities.
• Strong communication skills and confidence working with busy leaders across multiple departments and locations.
• Proficiency with Outlook and experience with HRIS/ATS platforms.
• Ability to quickly learn new systems and technology.
• Flexible, collaborative, and comfortable working in a fast-paced, highly coordinated environment.

firstPRO 360 is a professional recruitment firm that has been providing talented professionals with opportunities since 1986. We invest in building relationships with people and businesses to benefit the communities that we live and work in.

Our success is built on a foundation of absolute integrity and the highest dedication to providing value both within and beyond our organization.