Personal Assistant (Law firm)

A prestigious law firm seeks a highly polished, discreet, and exceptionally organized Personal Assistant to support the CEO. This role balances both personal and professional responsibilities, requiring a proactive individual who can manage demanding schedules, confidential matters, and diverse communications. The position is based fully in-office, Monday through Friday, in Manhattan’s Financial District.

Responsibilities

• Manage the CEO's personal and professional calendars, appointments, and travel arrangements
• Coordinate personal errands, reservations, appointments, and special events including managing children’s schedules and milestones
• Handle confidential correspondence, documents, and communications with discretion
• Organize meetings, calls, and business engagements
• Prepare documents, presentations, itineraries, and related materials
• Liaise with clients, attorneys, executives, family members, and outside vendors
• Assist with special projects and anticipate the CEO’s personal and professional needs
• Purchase gifts and items as needed for the CEO's family

Required Qualifications

• Bachelor’s degree (Associates degree not sufficient)
• 5+ years of personal and executive assistant experience supporting a CEO, Managing Partner, or high-level executive
• Bilingual in Spanish and English (must speak Spanish)
• Exceptional organizational skills and attention to detail
• Highly trustworthy, professional, polished, proactive, and discreet
• Excellent communication and interpersonal skills
• Ability to manage personal and business matters with complete confidentiality
• Comfortable working fully in-office Monday through Friday in Manhattan’s Financial District