Administrative Assistant III

Long-Term Contract Opportunities | Bethesda/Rockville, MD Area

Contemporaries, Inc. is a government contracting firm that supports the National Institutes of Health (NIH). We are currently identifying new candidates for anticipated Administrative Assistant III contract opportunities that are expected to become available in the future at NIH.

These positions are expected to be full-time, long-term contract opportunities supporting NIH offices and programs in the Bethesda/Rockville, Maryland area.

PLEASE NOTE: This posting is intended for candidates who are not currently registered with Contemporaries. If you have previously registered or interviewed with Contemporaries, you do not need to apply again. We will continue to consider registered candidates for appropriate opportunities.

Position Overview

Administrative Assistant III professionals provide high-level administrative and operational support to NIH staff, leadership, and program offices. Responsibilities may vary by assignment but are expected to include a combination of administrative coordination, travel, timekeeping, purchasing, meeting support, personnel support, and records management.

Potential Responsibilities

• Provide administrative support to NIH staff, managers, and program leadership.
• Manage calendars, appointments, meetings, and scheduling.
• Coordinate meeting logistics, prepare materials, and track follow-up items.
• Coordinate and process government travel, including travel authorizations and vouchers.
• Utilize Concur or similar government travel systems.
• Provide timekeeping support using ITAS or similar federal time and attendance systems.
• Assist with purchasing, procurement, and inventory activities using POTS or related systems.
• Support HR and personnel activities, including employee onboarding and offboarding.
• Assist with preparing, tracking, and maintaining personnel and administrative documentation.
• Maintain spreadsheets, databases, tracking systems, electronic files, and records.
• Prepare and edit correspondence, reports, presentations, and other administrative documents.
• Communicate and coordinate with federal employees, contractors, and other stakeholders.

Preferred Qualifications

• Previous administrative experience in a federal government or government contracting environment.
• Previous NIH or HHS experience is highly preferred.
• Experience supporting government travel; Concur experience is highly preferred.
• Experience with ITAS or another federal timekeeping system.
• Experience with POTS, purchasing, procurement, or inventory management.
• Experience supporting HR functions, particularly employee onboarding and offboarding.
• Strong experience with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational, communication, scheduling, and records-management skills.
• Ability to manage multiple priorities and work effectively in a professional government environment.

About This Posting

Contemporaries is building a pipeline of qualified Administrative Assistant III candidates in anticipation of future NIH contract openings. This posting does not represent a single currently available position, and specific responsibilities may vary based on the NIH office and assignment.

Qualified applicants may be contacted by a Contemporaries recruiter to discuss their experience and potential fit for upcoming opportunities.

Candidates who are already registered with Contemporaries do not need to apply.

Contemporaries is a government contracting firm who has been providing HR and Staff support to both federal and private organizations for over 35 years. Specializing in Administrative and related opportunities, while also working with Scientific, IT, Legal, Research, and related opportunities.