payroll and billing specialist

 Visiting Angels

Payroll & Billing Specialist

Full-Time | In-Home Senior Care | Webster, TX

Job Description

About Us

Visiting Angels is a family-owned in-home senior care agency. We treat our employees like family, and we're looking for someone who wants to grow with us and take pride in supporting the seniors and caregivers we serve.

Position Summary

We're looking for a detail-oriented, personable Payroll & Billing Specialist to manage payroll processing and client billing using QuickBooks. This role works closely with our scheduling system to ensure caregiver hours and client billing are accurate and on time. Over time, you'll learn every facet of our in-home senior services business, giving you a full picture of how our agency runs and the opportunity to grow into additional responsibilities.

Key Responsibilities

•       Process payroll accurately and on time using QuickBooks

•       Manage client billing and invoicing, ensuring accuracy and timeliness

•       Pull, review, and reconcile caregiver hours and visit data from our scheduling software to support payroll and billing

•       Maintain organized, accurate financial and payroll records

•       Troubleshoot and resolve payroll or billing discrepancies

•       Learn the day-to-day operations of the in-home senior care business in order to fully understand how the agency runs

•       Collaborate with office staff, caregivers, and management as a supportive team member

•       Take on additional roles and responsibilities within the office as needed and as skills develop

•       Handle all Texas Workforce Commission (TWC) reporting

•       Manage employee background checks and other new-hire onboarding duties

Qualifications

•       2+ years of bookkeeping experience using QuickBooks required

•       Comfortable learning and working within scheduling software to pull and manage data

•       Strong attention to detail and accuracy, especially with numbers and records

•       Excellent communication skills and a genuine team-player attitude

•       Willingness to learn the in-home senior services industry from the ground up

•       Open to taking on new responsibilities and cross-training in other areas of the office

Schedule

•       Monday – Thursday: 8:00 AM – 4:00 PM

•       Friday: 8:00 AM – 3:00 PM (office closes at 3:00 PM)

Compensation & Benefits

•       Starting pay: $20 to 24/hour, commensurate with experience

•       Opportunity for pay increases based on experience and willingness to take on additional roles within the company

•       Monthly and quarterly bonuses based on company performance

•       Health insurance

•       401(k) retirement savings plan

•       Paid time off (PTO)

Why Join Our Team?

We're a family-owned business, and we care about our employees. You'll be part of a close-knit, supportive team doing meaningful work that makes a real difference in the lives of seniors and their families.

At Visiting Angels, we specialize in providing compassionate, personalized care that enriches the lives of aging adults, ensuring they thrive in the comfort of home.