Payroll Assistant

Administrative/Payroll Assistant – Construction Industry

We are seeking a detail-oriented Administrative Payroll Assistant. This position will assist with payroll preparation, employee record maintenance, union reporting, and the implementation of a new employee onboarding system. This is an onsite Monday through Friday long-term temporary position, with the potential for temporary-to-direct hire.

Key Responsibilities Include:

• Assisting with administrative functions and payroll compliance.
• Assisting with processing payroll for union and non-union employees.
• Reviewing employee timecards for accuracy, proper approvals, job codes, cost codes, and pay classifications.
• Verifying regular hours, overtime, shift differentials, prevailing wages, union rates, deductions, and other payroll adjustments.
• Maintaining accurate employee payroll records, including wage rates, union classifications, tax information, direct deposit details, and benefit deductions.
• Supporting the implementation of a new employee onboarding system.
• Contacting employees to obtain updated or missing onboarding documents.
• Reviewing onboarding records to ensure required documents are complete, current, and properly entered into the system.
• Maintaining employee documentation, including Form I-9, Form W-4, direct deposit authorizations, identification, certifications, union information, and company-required forms.
• Protecting confidential employee information.
• Performing additional administrative duties as assigned.

Qualifications

• MS Office skills and payroll-support experience.
• Construction industry exposure strongly preferred.
• Experience collecting, reviewing, and maintaining employee onboarding documents.
• Experience with FOUNDATION software is a plus.
• Ability to handle confidential information with professionalism and discretion.