Administrative Officer (ADMIN OFCR 2 CX)

In coordination with the Executive Director of the One Health Institute (OHI), CAO, and Leadership Team, provides administrative, processing, and operational support for departmental functions. This position independently manages complex business processing activities, including procurement, invoice and payment processing, accounts payable support, travel coordination, reimbursements, and reconciliation of transactions in Aggie Enterprise, while ensuring compliance with university and funding agency policies and deadlines. The role also supports human resources functions such as recruitment coordination, onboarding and offboarding of staff, student, and postdoctoral hires, personnel transactions, and related payroll processes in collaboration with shared service units. In addition, the incumbent coordinates and supports departmental events, programs, and special projects by managing logistics, budgets, vendors, and on-site operations. Serving as a key administrative resource, this position supports daily operations, compliance activities, reporting, and cross-functional coordination to ensure the efficient and effective functioning of the department and its centers.

RECRUITMENT PERIOD ONE MONTH: Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the removal date.

Apply By Date: October 9, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in business administration or a related field, or equivalent combination of education and experience.
• Demonstrated experience processing financial transactions such as procurement, invoices, accounts payable, reimbursements, and/or travel coordination in a complex administrative environment.
• Experience coordinating or supporting human resources functions, including recruitment, onboarding, offboarding, and personnel documentation for staff, students, or academic appointees.
• Knowledge of administrative, financial, and HR policies and procedures in a large organizational or higher education setting.
• Ability to independently interpret and apply policies, resolve processing issues, and ensure compliance with institutional and funding agency requirements.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and detailed administrative processes accurately.
• Proficiency with administrative systems and software (such as financial systems, HR platforms, and Microsoft Office applications) and ability to learn new enterprise systems quickly.

Preferred Qualifications

• Experience using Aggie Enterprise (AE), Aggie Expense, Cognos, UCPath, and pre-purchasing.
• Experience with Aggie Service, Recruit, Banner, recruitment of staff, postdoctoral scholars, and student titles.
• Analytical skills to evaluate information and apply principles to record data and retrieve information.
• Knowledge of the University's accounting, procurement, travel, benefits and personnel policies, procedures.

Key Responsibilities

• 40% - Business & Financial Processing
• 40% - Program Support
• 20% - HR Assistance

Department Overview

The One Health Institute (OHI) is engaged in numerous state and international training and research projects and programs regarding involving emerging and endemic diseases, public health, planetary health, and wildlife conservation, including responding to emergency events involving animals and humans. The One Health Institute is the administrative home of a diverse collection of research and public service Centers, Programs and projects. Each of these organizational units and the individuals who comprise them fulfill the mission of the OHI as they are all working at the interface of animals, people, and the environment to solve complex problems impacting health and conservation.

POSITION INFORMATION

• Salary or Pay Range: $31.59 - $53.07/hour
• Salary Frequency: Hourly
• Salary Grade: STEPS
• UC Job Title: ADMIN OFCR 2 CX
• UC Job Code: 004263
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, CA
• Union Representation: Yes - CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting or or .

• High quality and low-cost to choose from to fit your family's needs
• UC pays for and coverage for you and your family
• for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including , , , , accident, critical illness and hospital indemnity
• , , and for eligible employees
• and Family Care discounts and resources
• to support thriving in all aspects of employee's lives
• On-site including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• and for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors,