Accounts Payable Analyst

Position Overview

We are seeking an analytical and detail-oriented Accounts Payable Analyst to support a highly automated accounts payable environment. This role is ideal for someone who understands the full AP lifecycle and enjoys investigating issues, collaborating with business partners, and improving processes rather than simply processing invoices.

Leveraging AI-powered invoice automation, the majority of invoices are scanned and processed automatically. The primary responsibility of this position is to identify, research, and resolve exceptions that prevent invoices from flowing through the system successfully. The ideal candidate is a proactive problem solver who can analyze discrepancies, communicate effectively with suppliers and internal teams, and help drive timely and accurate payment processing.

This is an excellent opportunity for someone who is eager to learn, thrives in a collaborative environment, and wants to grow within accounting and finance.

Responsibilities:

• Monitor and analyze invoices that are rejected, held, or flagged within the automated AP workflow.
• Investigate payment exceptions and determine root causes of processing errors.
• Partner with suppliers, procurement, and internal stakeholders to resolve invoice discrepancies and payment issues.
• Proactively communicate with vendors via phone and email regarding invoice status, missing information, payment inquiries, and resolution efforts.
• Review invoice coding, approvals, vendor records, and supporting documentation to ensure accuracy and compliance with company policies.
• Utilize SAP and Excel to analyze transaction data, identify trends, and support process improvements.
• Collaborate with cross-functional teams to improve workflow efficiency and reduce recurring invoice exceptions.
• Support ACH, check, and electronic payment processes as needed.
• Assist with account reconciliations, reporting, and month-end close activities.
• Maintain accurate records and documentation to support audit and compliance requirements.
• Participate in continuous improvement initiatives within an AI-driven accounts payable environment.

Qualifications

• 3-5 years of Accounts Payable experience with a strong understanding of the full AP process.
• Recent SAP experience within the past 1-2 years.
• Advanced Excel skills, including Pivot Tables, VLOOKUPs, and data analysis.
• Strong analytical and problem-solving abilities.
• Experience researching discrepancies and resolving transaction or payment-related issues.
• Ability to communicate professionally and confidently with suppliers and internal business partners.
• Strong attention to detail and ability to identify process gaps or inconsistencies.
• Self-starter who can independently manage issues through resolution while collaborating with stakeholders.
• Positive, coachable attitude with a willingness to learn new systems and processes.

Preferred

• Accounting or Finance background.
• Experience supporting accounting functions beyond AP.
• Exposure to acquisitions, integrations, or process improvement initiatives.
• Bachelor's degree in Accounting, Finance, Business, or related field.

We're looking for someone who is:

• Analytical and investigative, not just transactional.
• Comfortable digging into issues to determine why invoices are not processing or being paid.
• A strong communicator who is willing to pick up the phone and work directly with suppliers.
• Detail-oriented with a passion for accuracy and problem-solving.
• Technically savvy with Excel and SAP.
• Adaptable, coachable, and eager to grow within accounting and finance.
• Excited to work in a modern, automated AP environment where technology handles routine processing and the team focuses on exceptions, analysis, and continuous improvement.