Office Manager

A growing manufacturing and distribution organization in Addison is seeking a detail-oriented and self-motivated Procurement & Office Manager to support daily operations. This role combines purchasing, vendor management, customer service, production coordination, and office administration responsibilities.

The ideal candidate is highly organized, customer-focused, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Procurement & Vendor Management

• Manage purchasing activities and vendor relationships
• Source materials and coordinate orders to support operational needs
• Monitor inventory levels and assist with replenishment planning
• Track and maintain procurement documentation

Customer Service & Order Support

• Serve as a primary point of contact for customers via phone and email
• Process customer orders accurately and efficiently
• Prepare quotes using established pricing guidelines
• Provide exceptional customer support and follow-up

Production Coordination

• Coordinate communication between purchasing, production, and customer service functions
• Ensure required materials and documentation are available to support workflow
• Assist with scheduling and production-related administrative tasks

Office Administration

• Support front desk and office operations
• Coordinate office supply and facility needs
• Maintain organized records and documentation
• Assist with general administrative projects as needed

Qualifications

• 2+ years of procurement, purchasing, or vendor management experience
• 2-3 years of experience in a manufacturing, distribution, or industrial environment
• Strong customer service and communication skills
• Proficiency in Microsoft Office Suite, including Word and Excel
• Ability to prioritize multiple tasks and meet deadlines
• Strong organizational and problem-solving skills
• Self-directed with the ability to work independently and collaboratively
• Commitment to continuous learning and professional growth