Urgently hiring Use left and right arrow keys to navigate
Provided by the employer
Verified Pay check_circle $15 - $17 per hour
Hours Full-time
Location Schertz, Texas

Compare Pay

Verified Pay check_circleProvided by the employer
This job pays below average compared to similar jobs in your area.

$11.19

$16.00

$25.83

About this job

Job Description

Job Description
Bi-lingual Administrative Assistant
Alternate/Related Job Titles: Office Coordinator, Administrative Coordinator, Office Assistant, Administrative Support Specialist

Location: Cibolo 
Pay: $15.00 - $17.00

Essential Responsibilities
Administrative Assistant - Bilingual (English & Spanish) 
  • Serve as the primary receptionist for incoming phone calls.
  • Provide general administrative support to Signature Plating personnel.
  • Assist onsite visitors and maintain the office welcome board.
  • Maintain conference room supplies and general office inventory.
  • Collect, sort, and distribute daily mail.
  • Perform filing, document organization, and other administrative duties as assigned.
  • Maintain confidentiality when handling employee, customer, and vendor information.
  • Shred confidential documents containing customer or vendor information on a daily basis.
Timekeeping, Payroll & Employee Support
  • Enter daily hours for hourly employees into the Overtime Spreadsheet.
  • Distribute daily overtime information to applicable managers and supervisors.
  • Assist with weekly payroll processing.
  • Manage and maintain the Humanity Time (TIMECO) time and attendance system.
  • Assist employees with communications and questions involving the company’s PEO partner.
  • Coordinate and maintain new-hire and employee documentation.
  • Ensure all required employment paperwork is completed prior to an employee’s start date, including benefit applications and related documentation.
  • Coordinate pre-employment drug testing when required.
  • Assist with employee training, communication, and onboarding.
  • Support rental uniform assignment and management.
Purchasing & Vendor Management
  • Manage daily and weekly purchasing activities.
  • Assist with maintaining supplier and vendor records in SAGE, including:
    • Current contact information
    • Supplier approval documentation
    • Payment terms
    • Vendor and supplier order confirmations
  • Provide backup purchasing support as needed.
  • Generate Purchase Orders from Material Requisition Forms.
  • Generate Purchase Orders from Inventory Reorder Reports.
  • Confirm expected Purchase Order delivery dates.
Accounts Payable & Invoice Processing
  • Receive and process invoices.
  • Reconcile invoices against Purchase Orders and file supporting documentation.
  • Enter non-PO invoices into the accounting system on a daily/weekly basis.
  • Maintain organized open/unpaid invoice files.
  • Organize and prepare A/P checks for mailing.
  • Mail checks according to established procedures.
  • File paid invoices with corresponding check stubs.
Sales & Customer Support
  • Prepare and mail customer invoices according to standard procedures and specific customer requirements.
  • Ensure appropriate postage is applied.
  • Maintain accurate customer account files and documentation.
Production & Analytical Data
  • Enter and maintain analytical tracking log data.
  • Update and post daily production tracking reports and charts.
  • Enter weekly chemical tank analysis data.
  • Maintain daily tank and wastewater readings, including:
    • Nickel
    • Acid Copper
    • Chrome
    • Pearl Brite
    • Electro black
    • Nickel Strike
    • RO/DI Systems
    • Wastewater
  • Ensure logbooks contain current and accurate graphs and readings.
Records & Filing
Maintain organized and current vendor and customer files, including:
Vendor Files
  • Open/unpaid invoices
  • Received Purchase Orders
  • Paid invoices
  • Current vendor documentation
Customer Files
  • Open/unpaid invoices
  • Paid invoices
  • FFL customer files
  • FAA customer files
  • Organize previous and historical records in appropriately labeled storage boxes.
  • Maintain accurate, accessible, and confidential records.
Required Qualifications & Skills
  • Bilingual in English and Spanish required.
  • Previous administrative or office support experience preferred.
  • Experience with payroll, timekeeping, accounts payable, purchasing, or HR support is highly desirable.
  • Familiarity with an ERP/accounting system; SAGE experience preferred.
  • Proficiency with Microsoft Office and Microsoft products.
  • Strong data-entry and organizational skills.
  • Excellent attention to detail and accuracy.
  • Ability to prioritize multiple tasks and meet daily and weekly deadlines.

Nearby locations

Nearby Job Titles

Registered Nurse Jobs Radiologic Technologist Jobs Fast Food Preparation Worker Jobs Truck Driver Jobs Driver Jobs

Nearby Locations

San Antonio, TX Jobs New Braunfels, TX Jobs Schertz, TX Jobs Cibolo, TX Jobs Texas Jobs

Nearby Companies

TravelNurseSource Jobs DoorDash Jobs Methodist Hospital Jobs U.S. Navy Jobs Great Clips Jobs

Nearby Categories

Full-time Jobs Part-time Jobs Gig Jobs
Posting ID: 1296511150 Posted: 2026-10-01 Job Title: Administrative Assistant
Homechevron_right
Job Searchchevron_right
Administrative Assistant