Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day financial operations for a growing team in Texas. This contract position with permanent potential is ideal for someone who enjoys maintaining accurate records, coordinating invoice workflows, and helping keep accounting processes organized and timely. The role will contribute to both payables and receivables activity while partnering with internal stakeholders to ensure transactions are properly documented and approved.

Responsibilities:
• Handle incoming vendor invoices and customer transactions, ensuring records are entered accurately and processed on schedule.
• Assign correct job cost coding to invoices and verify supporting details before submission for payment.
• Complete three-way matching by comparing purchase orders, receipts, and invoices to confirm accuracy and resolve discrepancies.
• Route invoices through Spectrum for appropriate review and approval while monitoring progress and follow-up needs.
• Oversee weekly check run preparation and execution to support timely vendor payments.
• Assist with accounts receivable activities, including billing support, payment application, and tracking outstanding balances.
• Reconcile account activity regularly to identify variances and maintain reliable financial data.
• Support project-related accounting tasks by organizing documentation and helping maintain accurate cost records.• Experience working in accounts payable and accounts receivable functions.
• Working knowledge of invoice processing, billing activities, and account reconciliation.
• Ability to apply job cost coding accurately within an accounting environment.
• Familiarity with three-way matching and approval-based invoice workflows.
• Experience supporting weekly payment processing such as check runs.
• Understanding of general accounting practices and financial recordkeeping.
• Background in project accounting or construction-related accounting processes is preferred.