Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support in Palmetto Bay, Florida. This role is ideal for someone who is organized, proactive, and confident managing shifting priorities in a fast-paced environment. The successful candidate will help keep executive schedules, meetings, and travel plans running smoothly while supporting day-to-day business operations. Preference for a candidate that has experience in the education, government, or foundation industry.

Responsibilities:

• Manage complex executive calendars, resolve scheduling conflicts, and ensure appointments are prioritized effectively.

• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.

• Coordinate meeting logistics by securing conference rooms, preparing agendas, and confirming attendee availability.

• Support executives with day-to-day administrative tasks to improve efficiency and maintain organization across activities.

• Track schedule changes and communicate updates promptly to internal and external stakeholders.

• Prepare and organize materials needed for executive meetings, presentations, and business discussions.

• Maintain accurate records related to travel plans, meeting schedules, and administrative correspondence.

INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903

• At least 2 years of experience providing administrative or executive support.

• Demonstrated ability to manage calendars with multiple priorities and frequent changes.

• Experience coordinating travel arrangements and building detailed itineraries.

• Strong organizational skills with close attention to detail and follow-through.

• Ability to communicate professionally with executives, colleagues, and external contacts.

• Proficiency in handling executive meeting coordination and scheduling logistics.

INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903