Administrative Assistant/ Bookkeeper

We are seeking a detail-oriented and personable Administrative Assistant / Bookkeeper to join a well-established organization in Knoxville. This role offers a unique opportunity to be involved in a variety of accounting, bookkeeping, and administrative functions while supporting a vibrant community-focused organization that hosts events throughout the year.

The ideal candidate will have bookkeeping and payroll experience, enjoy working with people, and thrive in a fast-paced environment during peak event seasons.

Key Responsibilities

Accounting & Bookkeeping

• Process and maintain accounts payable and accounts receivable records.
• Pay and track bills to ensure timely and accurate payments.
• Manage full-cycle payroll for about 20 employees using QuickBooks.
• Assist with quarterly reporting and financial documentation.
• Organize and maintain tax-related correspondence and records.
• Support grant tracking and reporting activities.
• Reconcile financial records and assist with invoice processing.
• Monitor incoming funds and maintain accurate records for major fundraising initiatives.
• Assist with suite lease administration and related financial tracking.

Administrative Support

• Maintain organized office records and filing systems.
• Handle membership renewals and related mailings.
• Assist with event administration and coordination.
• Communicate professionally with community members, tenants, vendors, and guests.
• Support daily office operations across seven facilities.
• Provide occasional support with museum store inventory tracking.

Qualifications

• Previous bookkeeping, accounting support, or payroll experience required.
• Experience with QuickBooks strongly preferred.
• Knowledge of accounts payable, accounts receivable, and payroll processing.
• Strong organizational skills with exceptional attention to detail.
• Comfortable working with spreadsheets and financial data.
• Ability to manage multiple priorities and deadlines.
• Friendly, outgoing personality with strong communication skills.