Clerical Assistant 3

THE POSITION

Do you thrive in a collaborative environment where meeting deadlines is essential? Are you skilled at reviewing, organizing, and tracking detailed documents such as grant applications? Join the team in Division of Federal Programs to support K-12 grants for students in the state!

DESCRIPTION OF WORK

This role provides clerical and administrative support that helps federal education programs operate smoothly across the state. The work ensures that program applications, reports, and records are processed correctly and shared with staff and school communities. As a Clerical Assistant 3, you will perform the following duties:

• Application Processing: Review federal program applications to check for completeness, eligibility, and required documentation
• Grant Tracking: Monitor approval progress, prepare status reports, and respond to questions from local education agencies and the public
• Monitoring Support: Prepare review letters, track corrective actions, and coordinate timelines with regional staff
• Program Assistance: Organize materials for Schoolwide Programs, track submissions, and provide technical guidance to staff and applicants
• Record Maintenance: Manage electronic and physical files, prepare correspondence, and generate reports from e-Grants
• Administrative Duties: Timekeeping functions, process mail, support audit routing, handle travel paperwork, and schedule records

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. You will be required to report in-office on Tuesday each week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect