Office Administrator

Job Title: Office Lead
Location: Huntsville, Alabama
Type: Contract

Responsibilities

• Manage Partner/Directors calendars, schedule and prioritize appointments, ensuring seamless meetings, deadlines, and presentations.
• Coordinate domestic and international travel arrangements, maintain travel profiles, and handle last-minute itinerary changes.
• Prepare weekly expense reports, resolve auditor inquiries, and reclassify engagement codes as needed.
• Draft, edit, and proofread correspondence, presentations, client letters, briefing papers, and reports with accuracy in grammar and formatting.
• Utilize core technology applications and support training others on firm-wide tools, processes, and databases.
• Conduct basic information searches and maintain contacts and distribution lists.
• Oversee production requests such as copying, printing, faxing, binding, and shipping.
• Coordinate and facilitate meetings with scheduling, catering, and presentation arrangements.
• Assist with administrative support of client engagements as directed by Partners.
• Act as liaison with office building management regarding requests, work orders, security, and COI requirements.
• Oversee facility maintenance, vendor contracts, and conduct inspections in conjunction with the Real Estate team and Regional Area Manager.
• Identify potential repairs/issues, offer solutions, and build relationships with key stakeholders.
• Assist Human Capital and IT with local offboarding procedures and troubleshooting IT equipment.
• Track office expenses and invoices, coordinating with Accounts Payable for prompt processing.
• Manage fire, safety, and security functions in collaboration with Building Property Management and Corporate Security.
• Develop reports for Senior Management and Regional Area Managers, providing analysis conclusions.
• Communicate office policies and procedures, escalate issues to Regional Area Manager.
• Assist with retrieval and storage of offsite files and documentation per records management policies.

**Requirements**

• High School diploma required
• Five (5) + years of administrative support experience, with at least 2+ years in office management, preferably in a top-tier professional services firm
• Familiarity with PeopleSoft and Workday a plus
• Ability to develop and maintain relationships at all corporate levels
• Highly proficient in Microsoft Office 365 (Word, Excel, PowerPoint)
• Must work in-office 5 days a week

System One is a leading provider of specialized, highly technical services and solutions to critical infrastructure, technology, life sciences, and government sectors. We partner with large private and public organizations who trust us to execute their complex, mission-critical initiatives through our outsourced services and workforce solutions.