Medical Assistant, Patient Care Coordinator

Medical Assistant / Patient Care Coordinator

The Modern Woman Gynecology

The Modern Woman is a modern, patient-centered women’s health and wellness practice focused on comprehensive gynecology, hormone and metabolic health, wellness, and aesthetic services. We are seeking a warm, organized, motivated Medical Assistant / Patient Care Coordinator who enjoys working directly with patients and helping create an exceptional experience from the moment they enter the practice.

This is a hybrid role combining medical assisting, patient coordination, administrative support, and customer relationship management. The ideal candidate is personable, professional, highly organized, comfortable with technology, and able to work independently in a boutique private-practice environment.

Responsibilities

Patient Care & Clinical Support

• Warmly greet patients and create a welcoming, professional experience
• Room patients and complete patient intake
• Obtain and document medical histories, medications, allergies, and reason for visit
• Measure and document blood pressure, weight, and other vital signs
• Accurately enter and update patient information in the EMR
• Prepare charts and ensure relevant information is available for the physician
• Assist the physician with patient flow and clinical needs
• Prepare clear patient visit summaries and follow-up instructions
• Coordinate laboratory testing, imaging, prescriptions, referrals, and follow-up appointments as directed

Patient Care Coordination

• Serve as a point of contact for patients before and after appointments
• Help patients understand next steps in their care
• Assist with scheduling follow-up visits and treatments
• Provide excellent customer service by phone, text, email, and patient portal
• Follow up with patients regarding outstanding labs, imaging, appointments, and treatment plans

CRM & Practice Growth

• Accurately maintain and track patient information within the practice CRM
• Follow up with prospective and existing patients regarding consultations, treatments, and services
• Track patient inquiries and ensure timely responses
• Help maintain strong patient relationships and continuity of care
• Assist with converting appropriate inquiries into scheduled consultations or appointments

Practice Operations

• Complete daily opening and closing procedures
• Prepare treatment rooms and maintain a clean, organized clinical environment
• Monitor and restock medical and office supplies
• Maintain accurate patient records and protect patient confidentiality
• Assist with general administrative tasks and day-to-day practice operations

Ideal Candidate

We are looking for someone who is:

• Warm, friendly, polished, and professional
• Excellent at communicating with patients
• Highly organized and detail-oriented
• Comfortable multitasking in a growing medical practice
• Proficient with computers, EMRs, scheduling systems, and CRM platforms
• Able to write clear and professional patient communications
• Reliable, proactive, and able to anticipate what needs to be done
• Comfortable discussing wellness and aesthetic services with patients
• Interested in women's health, wellness, longevity, and aesthetics
• Able to maintain discretion and strict patient confidentiality

Medical assistant or healthcare experience is strongly preferred. Experience in OB/GYN, women's health, concierge medicine, wellness, aesthetics, or a med spa environment is a plus.

About The Modern Woman

The Modern Woman is a private women's health and wellness practice designed to provide a more personalized and comprehensive approach to women's healthcare. Our goal is to create an experience where patients feel heard, cared for, and supported while receiving modern, individualized care.

We are looking for someone who wants to grow with the practice and become an important part of both our clinical team and the patient experience.