HOA Legal Assistant

Based in Fort Lauderdale, FL, with 10 offices across the region, we are an established legal services firm with a strong presence across the country. We pride ourselves on providing responsive client service and fostering a supportive workplace culture focused on professional growth. We are seeking an experienced HOA Executive Assistant to join the Community Association team supporting attorneys handling sophisticated homeowners association condominium and cooperative legal matters. This role is ideal for a seasoned professional who values administrative excellence client coordination and long-term professional stability.

Responsibilities

• Support file administration and matter management including organizing case documents coordinating conflict reviews and maintaining current client information with accuracy and efficiency
• Provide calendar and scheduling coordination for assigned attorneys including managing board meeting schedules tracking important dates and coordinating communications with HOA boards and property managers
• Conduct research on community association matters including HOA governance requirements amendments and regulatory compliance issues while supporting legal memoranda and document preparation
• Assist with client support activities including coordinating communications with HOA clients managing expense processing billing administration and preparing materials for meetings and client engagements

Qualifications

• Bachelor's degree or 3+ years of relevant administrative experience in a law firm community association or related professional services setting required
• Strong organizational communication and attention to detail skills with excellent ability to manage competing priorities and interact professionally with diverse contacts
• Demonstrated ability to work independently and collaboratively while handling sensitive information and maintaining confidentiality in a fast-paced environment
• Proficiency with Microsoft Office Suite and legal management software platforms preferred with ability to quickly master new systems

Join Us

This is an excellent opportunity for an experienced professional seeking community association practice support, mentorship and long-term stability. If this sounds like a fit, we encourage you to apply today!