Administrative Assistant [Fairfax, VA] - ADMINASS 0911 KP#01

Administrative Assistant

Location: Fairfax, VA 22035
Duration: 3–6 months | Initial 14 weeks, NTE 6 months

Pay Rate: $20/hour

Job Summary

We are seeking a detail-oriented and professional Administrative Assistant to provide administrative and office support to a leadership office within a public-sector organization.

The ideal candidate will be highly organized, dependable, and able to manage multiple priorities while handling sensitive and confidential information with discretion.

Key Responsibilities

• Answer phone calls, greet visitors, and direct inquiries to the appropriate personnel or facilities.
• Receive, sort, and distribute incoming mail and packages.
• Serve as a point of contact for office and facilities-related matters.
• Coordinate with internal IT teams to address technical issues and support office operations.
• Order, organize, and maintain office supplies and inventory.
• Manage and coordinate calendars, meetings, conference rooms, and meeting logistics.
• Schedule meetings with internal and external stakeholders.
• Prepare, format, organize, and maintain correspondence, documents, files, and records.
• Assist with preparation of meeting materials and tracking follow-up items.
• Provide general administrative and executive-level support to leadership as needed.
• Perform other administrative duties and special projects as assigned.

Required Skills & Qualifications

• Prior experience as an Administrative Assistant or in a similar administrative support role.
• Knowledge of standard administrative procedures and office practices.
• Strong data-entry skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple competing priorities and meet deadlines.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• High school diploma or equivalent combination of education, training, and experience.

Preferred Qualifications

• Experience providing administrative or executive-level support.
• Experience supporting senior management, leadership, or an executive office.
• Experience with calendar management, meeting coordination, correspondence, and document preparation.
• Experience working in a professional, government, corporate, or public-sector environment.