Administrative Assistant - Hybrid

Description:

AllOne Health is in the business of care; and service is what matters most.

As a leader in workplace behavioral health, we’ve proven that a company’s success is directly linked to the health and well-being of their employees.

By joining our team, you will make a difference in the lives of our clients and their communities. The meaningful work that we do includes counseling, providing work-life resources, wellness and more through our Employee Assistance Programs (EAP).

We are currently seeking a full-time Administrative Assistant.  This is a full-time, exempt position working hybrid in our Wilkes Barre, PA office location.

POSITION SUMMARY:

The Administrative Assistant role will be responsible for ensuring smooth day-to-day operations, enhancing executive productivity, and maintaining exceptional organizational efficiency across multiple departments.

Salary Range: $50,000 - $65,000/year

KEY ACCOUNTABILITIES & DUTIES:

• Executive Support 
  • Provide high-level administrative support to finance, operations, HR, and executive leadership based in our Wilkes-Barre office.
  • Manage complex calendars, coordinate internal and external meetings, and handle scheduling logistics across departments.
  • Prepare and edit correspondence, presentations, spreadsheets, and other executive-level documents.
  • Assist with board-related materials, confidential documents, and sensitive communications.
  • Coordinate travel arrangements, itineraries, and expense reports for executives as needed.
  • Always maintain discretion and handle confidential information with absolute professionalism.
• Office Administration & Operational Support 
  • Serve as a central point of contact for the Wilkes-Barre office and support general office operations.
  • Organize files, maintain records, and support compliance-related documentation.
  • Support onboarding processes for new hires, including coordination of materials and scheduling required sessions.
  • Assist with special projects, research assignments, and cross-department initiatives.
• Notary & Corporate Errands 
  • Act as an in-house Notary Public, handling notarization of corporate documents, benefits forms, HR paperwork, and other official materials.
  • Coordinate courier needs and run light corporate errands (e.g., document drop-offs, banking, post office runs, supply pickup) as necessary.
  • Support executive signature processes and maintain logs for notarized or executed documents.

QUALIFICATIONS:

• Required Qualifications: 
  • 3+ years of administrative or executive assistant experience (preferably supporting senior leadership).
  • Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and general tech-savviness including the use of AI.
  • Exceptional written and verbal communication skills.
  • Highly organized with strong attention to detail and the ability to manage multiple priorities.
  • Must be a Notary Public or willing to obtain certification shortly after hire (company-sponsored).
  • Must have a reliable vehicle and a valid driver’s license.
  • Running business-related errands, as needed. Mileage will be reimbursed.
  • Ability to maintain strict confidentiality and professionalism.
• Preferred Qualifications: 
  • Experience supporting multiple executives simultaneously.
  • Background in healthcare, behavioral health, professional services, or corporate operations.
  • Experience handling HR or finance-related administrative work.

Company Perks: 

• We don’t want you to wait - Immediate medical (Blue Cross/Blue Shield), dental, and vision insurance is available
• Self-Care is a top priority – We offer desirable work schedules and a generous amount of Paid Time Off
• Thinking about your future? – We have a 401(k) retirement program with a company match
• Of course, we know that life happens - Employee Assistance Program (EAP) benefits are available to you and your family
• …and many more! 

AllOne Health is an AA/EO employer and actively seeks candidates from diverse backgrounds.

Requirements: