Executive Secretary 1

THE POSITION

Are you seeking a role where your organizational skills support administrative leaders as an Executive Secretary 1 with the Department of Health (DOH)? In this position, you help keep high-level operations running smoothly while assisting the DOH Executive Office. You become part of a mission-driven agency that values professionalism and clear communication. This opportunity allows you to grow while supporting important work across the Commonwealth.

DESCRIPTION OF WORK

This position ensures the smooth operation of the DOH Executive Office through coordinated scheduling, communication, and administrative support. It also helps maintain efficient workflows across the Executive Office. As an Executive Secretary 1, you will perform the following duties:

• Schedule Management: Organize appointments, meetings, travel arrangements, and daily activities for the Secretary of Health and executive staff
• Meeting Support: Prepare agendas, presentations, briefing materials, and talking points for key internal and external meetings
• Communication Handling: Manage calls, emails, written correspondence, and interactions with high-level officials and visitors
• Office Coordination: Oversee administrative functions including mail processing, supply ordering, and resource account management
• Record Oversight: Update calendars, directories, and SharePoint lists, ensuring accurate and timely information for executive staff
• Operational Assistance: Support fleet management, conference room oversight, facilities requests, and emergency response duties

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, with a minimum of four days per week required in-office. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about empl