Administrative Assistant 3_Non-Cleared

We are looking for an experienced Administrative Assistant to provide dependable onsite support for engineering teams and site leadership onsite in Binghamton, New York. This Long-term Contract position is ideal for someone who can balance daily operational coordination, clear communication, and confidential administrative work in a busy environment. The role will help keep workplace activities organized, support employee and visitor needs, and contribute to smooth site operations through strong planning and attention to detail.

Responsibilities:

• Coordinate daily administrative and operational activities for the site, including direct support for site leadership and engineering staff.

• Act as a central contact for general questions, visitor assistance, and routing information to the appropriate teams or individuals.

• Maintain shared site resources such as distribution lists, reference documents, safety materials, and emergency information so records remain accurate and accessible.

• Organize onsite and offsite meetings, employee events, catered functions, and engagement activities that support team collaboration and workplace morale.

• Keep digital displays and workplace communications up to date to ensure employees receive timely and relevant information.

• Assist with office operations by arranging supplies, business materials, shipping requests, and other administrative needs across the site.

• Support onboarding setup by coordinating workspaces, desk readiness, and access to essential onboarding resources.

• Arrange domestic and international travel and help prepare related expense documentation in compliance with company guidelines.

• Prepare presentations, reports, correspondence, and meeting materials using Microsoft Office tools while assisting with calendars, conference room scheduling, and customer visit logistics.

• Partner with other administrative staff and support additional projects such as community initiatives, screening activities, and evolving business priorities as needed.

• High school diploma or an associate degree with at least four years of relevant administrative experience, or six years of comparable experience in place of a degree.
• Proven ability to manage multiple assignments at once, stay organized, and adjust effectively when priorities shift.
• Strong written and verbal communication skills with a detail-oriented approach to customer service and stakeholder interaction.
• Proficiency with Microsoft Office Suite, including the ability to create documents, reports, and presentations.
• Experience supporting office operations such as scheduling, travel coordination, documentation, and general administrative procedures.
• Ability to handle sensitive information with discretion and exercise sound judgment in a fast-paced work setting.
• Comfortable working onsite and collaborating with cross-functional teams to support site and business needs.