Construction Office Manager

Office Manager – Construction

Reno, NV | $50,000–$60,000 DOE | Direct Hire | Monday–Friday

Keep the Office Running. Keep the Projects Moving.

If you know construction, you know the office is where a lot of the behind-the-scenes work happens that keeps projects moving.

We're recruiting an experienced Office Manager for a well-established, growing general contractor in Reno. This is a hands-on, high-impact position supporting leadership, project managers, estimators, field teams, subcontractors, and vendors.

We're looking for someone who already understands the construction world — contracts, change orders, RFIs, submittals, lien waivers, subcontractor documentation, billing, compliance, and the constant coordination between the office and field.

This is not an entry-level administrative position. Construction industry office experience is required.

The company is looking to hire quickly, and qualified candidates will be contacted promptly for interviews.

Compensation & Schedule

• $50,000–$60,000 per year, depending on experience

• Full-time, direct-hire position

• Monday–Friday

• Typical hours of 7:00 AM–4:00 PM or 8:00 AM–5:00 PM

• Health insurance

• Paid time off

• Retirement plan opportunities

• Long-term opportunity with an established construction company

What You'll Own

As Office Manager, you'll help keep both the business and its construction projects organized, compliant, and moving forward.

Construction & Project Administration

• Support Project Managers with contracts and project documentation

• Maintain project files, contracts, change orders, RFIs, submittals, permits, and closeout documentation

• Track project deadlines and outstanding documentation

• Coordinate communication between project teams, field personnel, clients, architects, subcontractors, and vendors

• Assist with permits, licenses, and project-specific requirements

• Maintain subcontractor and vendor records

• Track required compliance documentation throughout the life of a project

Accounting & Financial Support

• Process accounts payable and accounts receivable

• Track subcontractor invoices, lien waivers, and vendor payments

• Assist with payroll and employee timekeeping

• Prepare and distribute invoices and progress billings

• Reconcile company credit card statements

• Track expenses and assist with monthly financial reporting and budgeting

Office Operations

• Manage day-to-day office operations and administrative functions

• Serve as a central point of communication for the office

• Coordinate meetings, appointments, and company events

• Maintain office supplies, equipment, and vendor relationships

• Draft and distribute correspondence, reports, and internal documents

• Identify opportunities to improve office procedures and efficiency

HR & Compliance Support

• Maintain employee files and onboarding documentation

• Coordinate new-hire paperwork, benefits enrollment, and training records

• Track employee certifications, licenses, and continuing education

• Maintain certificates of insurance and subcontractor compliance records

• Track contractor licensing, insurance, and safety documentation

• Assist with audits and regulatory reporting as needed

What We're Looking For

Construction experience matters for this position. The successful candidate should already understand how a construction office operates and be comfortable juggling multiple priorities in a deadline-driven environment.

• 3+ years of office management or senior administrative experience

• Previous construction industry office experience required

• General contractor experience strongly preferred

• Working knowledge of construction terminology, contracts, and project documentation

• Experience with AP/AR, invoicing, bookkeeping, or related financial administration

• Familiarity with subcontractor compliance, lien waivers, and certified payroll

• Proficiency with Microsoft Word, Excel, and Outlook

• Experience with construction/accounting platforms such as Procore, Buildertrend, QuickBooks, or similar

• Strong organizational and time-management skills

• Excellent written and verbal communication

• Ability to manage competing priorities without losing attention to detail

• Professional, dependable, and comfortable handling confidential information

• Associate degree or equivalent experience preferred

Experience supporting commercial, multifamily, or industrial construction projects is a plus.

The Person Who Will Thrive Here

You're the person who notices what needs to happen before someone has to ask.

You understand that a missing COI, unsigned document, overdue invoice, incomplete lien waiver, or untracked deadline can create bigger problems down the road. You're comfortable communicating with everyone from ownership and Project Managers to subcontractors and field crews, and you take pride in keeping things organized.

Most importantly, you understand construction and can step into the environment without needing someone to explain the basics.

Additional Requirements

• Full-time, in-office position

• Must be available for an in-person interview

• Current resume required

• Pre-employment background check required

• Pre-employment drug screening required, including THC if requested

• Ability to sit and work at a computer for extended periods

• Ability to occasionally lift up to 25 lbs.

Ready for Your Next Construction Opportunity?

If you have construction office experience and are looking for a role where you can take ownership, work closely with leadership, and make a real impact on day-to-day operations, we want to hear from you.

Apply today for immediate consideration. Qualified candidates will be contacted promptly to schedule an interview.