Purchasing Assistant

We are looking for a Purchasing Assistant to provide dependable administrative and coordination support for procurement operations in Merced, California. This Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable managing multiple priorities in a fast-moving environment. The person in this role will work closely with purchasing leadership, vendors, and internal teams to keep documentation accurate, timelines on track, and day-to-day purchasing activities running smoothly.

Responsibilities:

• Support the Purchasing Director with administrative coordination, document preparation, and daily operational tasks tied to procurement activities.

• Communicate with vendors to collect required information, request supporting documents, and help move purchasing requests forward efficiently.

• Prepare and update contract documentation using approved templates while ensuring completeness, accuracy, and compliance with established standards.

• Carry out purchasing-related processes according to defined procedures and maintain careful attention to each step of the workflow.

• Track deadlines for assignments and procurement-related deliverables, helping ensure work is completed on time and to required quality standards.

• Organize and maintain records for vendor correspondence, contracts, and purchasing documents so information is easy to retrieve and audit.

• Partner with internal colleagues to coordinate purchasing support needs and promote consistent, efficient workflow across the team.

For immediate consideration, contact Robert Half at 209-232-1991.

• At least 1 year of experience in purchasing, procurement support, or a related administrative function.
• Demonstrated ability to stay organized and manage competing priorities in a deadline-driven setting.
• Comfort working in a fast-paced environment with limited day-to-day supervision.
• Strong attention to detail and the ability to follow established procedures and documentation standards consistently.
• Strong communication skills with the ability to interact effectively with vendors and internal stakeholders.
• Ability to learn new processes quickly and adapt to existing workflows.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Background in purchasing activities and administrative support.