Accounts Payable

Accounts Payable Specialist

Location: Miami-Dade County, FL
Schedule: Hybrid
Compensation: $27-$30/hour DOE

About the Opportunity

A growing South Florida-based company is seeking an experienced Accounts Payable Specialist to support the accounting team and manage the day-to-day accounts payable function. Reporting directly to the Finance leadership team, this role is responsible for invoice processing, expense management, vendor maintenance, reconciliations, and support of month-end close activities. The position offers the opportunity to take on increased responsibility over time.

Key Responsibilities

Accounts Payable

• Review, verify, and process vendor and subcontractor invoices, ensuring proper documentation, approvals, and account coding.
• Perform three-way matching of purchase orders, receiving documentation, and invoices.
• Prepare weekly payment recommendations for management review and approval.
• Process approved ACH, wire, and corporate credit card payments.
• Reconcile vendor statements and resolve discrepancies with vendors and internal departments.
• Manage employee expense reports and corporate credit card transactions through an expense management platform, including coding, policy compliance, and receipt follow-up.

Expense Coding & Tax Compliance

• Code expenses to the appropriate general ledger accounts, jobs, and business units.
• Apply sales and use tax regulations to vendor purchases.
• Review and correct coding discrepancies prior to month-end close.
• Identify trends impacting tax reporting and departmental financial results.

Reporting & Month-End Close

• Prepare weekly accounts payable reports, including aging, upcoming payment obligations, cash requirements, and outstanding issues.
• Monitor and reconcile open purchase orders, identifying items requiring accruals or closure.
• Assist with month-end close activities related to accounts payable and expense reporting.

Vendor Administration & Accounting Support

• Maintain vendor records, including collection of W-9 documentation.
• Track and update vendor insurance documentation and compliance records.
• Verify vendor banking changes prior to updating payment information.
• Provide backup support for billing and administrative accounting functions as needed.

Qualifications

• Minimum 2 years of accounts payable experience, including exposure to month-end close.
• Experience with QuickBooks (Desktop and/or Online).
• Working knowledge of sales and use tax.
• Intermediate Microsoft Excel skills, including lookups and pivot tables.
• Strong attention to detail, organizational skills, and ability to work independently.
• Professional written and verbal communication skills.

Pay Details: $27.00 to $30.00 per hour

Search managed by: Nikki Caudill

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.