Accounts Payable Specialist

SUMMARY OF POSITION:

The Accounts Payable Specialist supports the day-to-day financial operations of the organization with a primary focus on accounts payable and purchasing coordination. This role is responsible for accurately processing invoices, maintaining financial records, and assisting with basic accounts payable/receivable and administrative finance functions. This position requires strong attention to detail, organization and professionalism. It works under the VP of Finance with coordination with the Controller as needed. It does not include supervisory or management responsibilities.

An internally highly visible role, this position advances the Mission of Restoring Hope and Changing Lives while consistently reflecting the values of Faith, Family, Compassion, Community and Stewardship.

Duties & Responsibilities

• Process and maintain accounts payable activities, including invoice entry, payment processing, vendor communication, and reconciliation.

• Support purchasing and expense coordination, including facilitating approvals, tracking purchases, and maintaining supporting documentation.

• Upkeep of vendor documentation including but not limited to w9 and certificates of insurances

• Support accounts receivables and mail functions

• Coordinate across departments to support effective procurement and receipting operations.

• Maintain accurate financial data and records, ensuring timely data entry, organized documentation, and confidentiality of information

• Provide general financial support, including assistance with month-end activities, reporting, and special projects as needed.

WORKING CONDITIONS/PHYSICAL FACTORS:

(Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%)

• Onsite work predominately requires the individual to work in a typical office environment

• Prolonged sitting for extended periods of time with most time on a computer

• Requires use of fingers and hands; fine motor skills –