Administrative and People Operations Coordinator

Job Title: Administrative & People Operations Coordinator

Industry: Technology / Software / Business Services

Location: Reston, VA

Assignment Type: Contract-to-Hire

Pay: $22 - $23 / hour

Work Schedule: Monday–Friday, 8:30 AM–5:30 PM; 40 hours per week. Occasional flexibility may be needed for office events or meetings outside standard hours.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About the Company:

Our client is a growing technology organization that provides software, cloud, and systems engineering solutions. The company offers a collaborative corporate environment where employees have opportunities to work across teams and gain exposure to a variety of business functions.

Job Description:

We are seeking a polished, organized, and proactive Administrative & People Operations Coordinator to support a professional corporate office in Reston, VA. This onsite position combines front-office administration, workplace coordination, employee support, and People Operations responsibilities.

The ideal candidate is someone who enjoys staying organized, interacting with people, solving day-to-day workplace needs, and taking ownership of tasks. This is an excellent opportunity for an early-career professional interested in Human Resources, Business Operations, Administration, or Office Management to develop broad experience in a corporate setting.

Key Responsibilities:

• Welcome and assist visitors while providing a professional first impression of the organization.
• Answer incoming calls and help route questions or requests to the appropriate individuals.
• Oversee routine office needs, including supplies, refreshments, shared spaces, and conference rooms.
• Coordinate with building management and vendors regarding maintenance or facility-related issues.
• Help prepare meeting spaces and provide logistical support for internal meetings and office events.
• Assist with catering, materials, room setup, and post-event cleanup.
• Provide general administrative assistance to onsite employees and leadership.
• Support HR and recruiting activities, including interview scheduling, employee communications, recordkeeping, and project coordination.
• Assist with employee onboarding by coordinating workspace preparation, system access, welcome materials, and related administrative tasks.
• Help maintain employee information and records within internal HR systems.
• Assist with employment verification, expense-related documentation, benefits administration, and other routine People Operations activities.
• Enter and maintain accurate information in HR and business systems.
• Prepare reports and track administrative or employee-related activities.
• Contribute to special projects and other operational initiatives as assigned.
• Identify opportunities to improve office processes and overall workplace efficiency.

Qualifications:

• 1–2 years of administrative, office coordination, receptionist, or customer-facing experience in a professional environment; internships may be considered.
• Bachelor’s degree required.
• Strong written and verbal communication abilities.
• Professional, approachable, and service-oriented demeanor.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple assignments and consistently follow through.
• Proactive mindset with a willingness to take initiative.
• Dependable and comfortable working independently as well as collaboratively.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Ability to learn new technology, software, and internal systems quickly.
• Interest in Human Resources, Business Operations, Administration, or workplace services.
• Ability to handle confidential employee and business information with discretion.
• Strong customer service and interpersonal skills.

Additional Details:

• This is a fully onsite position in Reston, VA.
• Standard hours are 8:30 AM–5:30 PM, Monday through Friday.
• The assignment is expected to last approximately nine months, with potential for permanent employment based on performance and business needs.
• The role includes an initial training and transition period to ensure thorough knowledge transfer.
• Overtime is not anticipated and would require prior approval.
• Candidates must be able to commute reasonably to the Reston office.

Perks:

• Opportunity to gain hands-on experience across Administration, HR, and Business Operations.
• Exposure to leadership and multiple areas of a corporate organization.
• Opportunity to expand responsibilities based on performance and career interests.
• Potential transition from contract to permanent employment.
• Collaborative professional office environment.
• Broad experience with HR systems, employee onboarding, office operations, and workplace coordination.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.