House of Learning Administrative Assistant
•Today
| Verified Pay check_circle | Provided by the employer$23.95 - $24.95 per hour |
|---|---|
| Hours | Full-time |
| Location | Port Angeles, Washington |
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Verified Pay check_circleProvided by the employer This job pays $2.68 per hour more than the average pay for similar jobs in your area.
$16
$24.45
$30.87
About this job
Job Description
Job Description
Overview: This position has the primary responsibility for ensuring that children, families, and guests are greeted in a friendly and courteous manner and directed to the services that they need. As a Receptionist, you will be responsible for providing administrative support to ensure efficient operations of the Children’s House of Learning. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all reception duties are completed accurately and delivered with high quality and in a timely manner.
ESSENTIAL FUNCTIONS OF THE JOB
- Greet children and families in a friendly professional manner either in-person or by telephone to help them have a pleasant and satisfactory visit. Provide resource information, direct them to appropriate classroom and/or program
- Contact appropriate program and staff regarding any messages or information needed from families regarding children
- Managing the schedule of the Early Learning Director
- Maintaining log of visitors
- Creating event flyers and managing electronic reader board and TV screen advertisements
- Maintaining and assist with electronic attendance for programs and classrooms
- Take general messages for the staff and assure that they are delivered in a timely manner
- Responsibility for receiving and in dating letters, documents, ect. and routing to appropriate department and individual
- Demonstrate knowledge and the ability to model the expectations of confidentiality
- Perform general clerical duties to include but not limited to: photocopying, faxing, and mailing
- Track & record all incoming mail and deliveries and distribute accordingly
- Maintain waiting room cleanliness (windows, dusting, watering plants, etc.)
- Maintain proper business attire and a friendly, courteous, positive, professional attitude while working with the general public and others
- Other duties as assigned
- Filling in for short staffed positions in the Child Care/Head Start/EHS classrooms
MINIMUM QUALIFICATIONS:
- Must have a High School diploma or equivalent
- One year experience in greeting and working with the public
- Must be able to follow direction and guidelines
- Must have documented child development education or work experience, or complete required STARS training within six months of hire
- Must have First Aid, Adult/Child/Infant CPR, within 30 days of hire:
- Must have a Food Handler’s Permit, within 30 days of hire.
- Must have HIV/AIDS Blood Borne Pathogen Training.
- Must meet STARS requirement and be listed in the STARS Training and Registry System, which includes 20 Basis STARS Hours and 10 continuing STARS hours annually.
- Must have a physical exam which shows a negative TB skin test.
- Must possess a valid Washington State driver’s license
- Good personal hygiene and grooming
- Absolute adherence to confidentiality
- Must excel in organizational abilities
- Proficient in MS Office
- Must be able to manage completing reports for credit card obligations and gas card obligations
- Ability to communicate effectively with the public and in large groups of people
- Must be able to sit or stand for long periods of time
- Must be able to work with minimum amount of supervision under stressful conditions
- Ability to effectively interact with a diverse population who may exhibit a wide range of emotions and behaviors
- All applicants must have the ability to successfully pass a criminal background, fingerprinting and UA testing prior to employment.
- Must be able to comply with Lower Elwha Klallam Tribal Drug and Alcohol Free Workplace
- Ability to comply with TRIBAL policies and procedures;
Indian preference in hiring shall apply in accordance with P.L. 93-638 and Lower Elwha Klallam Tribe Personnel Policies and Procedures.
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