Church Secretary

Church Secretary Job Description

Position Title: Church Secretary

Position Type: Part-time

Reports to: Pastor and/or Administrator

Job Summary: The Church Secretary serves as the primary administrative support for the church and is responsible for facilitating effective communication, maintaining organized records, and supporting the overall functioning of the church office. The Secretary plays a crucial role in creating a welcoming and organized environment for members, visitors, and staff.

Work Schedule: Monday - Thursday, 9 AM - 2 PM, 20 hours per week, at 95 West Morse Street, Forsyth

Key Responsibilities:

1. Communication:
2. • Answer and direct incoming calls, emails, and inquiries in a friendly and professional manner.
   • Assist in preparing and distributing church communications, including newsletters, bulletins, announcements, and event materials.
   • Maintain church website and social media platforms with updated information and relevant content.
3. Administrative Support:
4. • Maintain the church calendar, scheduling appointments, meetings, and events as needed.
   • Coordinate room reservations and ensure facilities are prepared for events, meetings, and services.
   • Assist in preparing and formatting documents, reports, and presentations for church leadership.
5. Office Management:
6. • Maintain an organized and efficient office environment, including managing office supplies and equipment.
   • Greet and assist visitors in a warm and welcoming manner, providing information and guidance as needed.
   • Coordinate and distribute incoming and outgoing mail and packages.
7. Event Support:
8. • Assist in planning and coordinating church events, meetings, workshops, and special services.
   • Help with coordination, registrations, materials, and communication for various church activities.

Qualifications:

• High school diploma or equivalent; additional relevant education is a plus.
• Proficient computer skills, including MS Office Suite and familiarity with church management software.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities with keen attention to detail.
• Professional demeanor and strong people skills.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Previous administrative or secretarial experience, especially in a church or nonprofit environment, is preferred.
• Note: This job description outlines the general nature and level of work performed by individuals assigned to this position. It does not include all responsibilities and tasks that may be required. The church reserves the right to modify the job description as needed.