Administrative Assistant, Human Resources

Hiring Now!

Launch Your Career in Human Resources & Payroll

We are a growing Commercial HVAC and Plumbing contractor seeking an organized and service-oriented Administrative Assistant to support our Human Resources & Payroll team. This is an outstanding opportunity for someone who enjoys administrative work and wants to build a long-term career in Human Resources and Payroll.

At our company, we believe exceptional HR and Payroll professionals are developed through mentorship, hands-on experience, and continuous learning. In this role, you will gain exposure to employee onboarding, benefits administration, payroll processing, compliance, HRIS administration, reporting, and other key business functions. Whether your long-term goal is Human Resources, Payroll, Benefits Administration, HRIS Management, Talent Acquisition, or leadership, this position provides an excellent opportunity to gain experience, contribute, and grow.

Position Summary

The Administrative Assistant is a valued member of the Human Resources and Payroll team, helping create a positive employee experience through exceptional administrative support, customer service, and collaboration with employees and leadership.

Human Resources & Payroll Administration

• Provide administrative support for the Human Resources & Payroll department.
• Maintain employee records and update information in ADP Workforce Now (WFN).
• Coordinate onboarding, data entry, employee status changes, and employment documentation.
• Support payroll processing, reporting, audits, and recordkeeping.
• Process employment verifications, garnishments, and unemployment requests.
• Prepare correspondence, reports, and departmental documentation.
• Schedule interviews, meetings, orientations, and training sessions.
• Respond to routine employee inquiries and provide excellent customer service.
• Provide backup front desk reception coverage and assist with office operations, facilities, and company events.
• Support special projects within the department and other administrative duties as assigned.

Qualifications

Required

• High School Diploma or GED.
• 1-3 years of administrative, office support, customer service, or clerical experience.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong organizational, communication, and time-management skills.
• Diligence and ability to maintain confidentiality.

Preferred

• Administrative experience supporting Human Resources, Payroll, Benefits, Recruiting, or Office Administration.
• Experience with ADP Workforce Now (WFN), Microsoft Word, Excel, Outlook, and Bluebeam or Adobe PDF
• Experience in construction or another fast-paced environment.
• Associate degree in a related field is a plus.
• Bilingual in English/Spanish.

Who Will Thrive in This Role?

We are looking for someone who:

• Has a desire to learn and grow professionally.
• Enjoys administrative work, systems, and data management.
• Is organized, accurate, and dependable.
• Provides exceptional customer service to employees at all levels of the organization.
• Maintains a professional, responsive, and service-oriented approach.
• Enjoys supporting a variety of tasks and responsibilities.
• Is interested in building a career in Human Resources and Payroll.
• Thrives in a fast-paced, collaborative environment.