Factoring Operations Specialist

Job title:- Factoring Operations Specialist
Location: West Henrietta, NY 14586 (Onsite)
Duration: 6+month contract 
Schedule: Monday–Friday, 8:30 AM – 5:00 PM EST
Pay Rate: $20.00 – $22.00/hr

Position Summary
We are seeking a detail-oriented Factoring Operations Specialist to support back-office financial operations, including funding, invoicing, reconciliations, cash applications, and reporting. This role plays a critical part in maintaining the accuracy of financial transactions, meeting processing deadlines, and supporting internal teams to ensure exceptional client service.

Key Responsibilities
Funding & Reconciliation
Prepare and reconcile weekly funding reports, including purchased invoices, accounts receivable activity, and reserve analyses.
Ensure all reconciliations are accurate, audit-ready, and completed within established timelines.

Data Preparation & Processing
Build, validate, and maintain Excel and CSV files for data imports.
Perform accurate data entry and processing of purchased invoices across multiple systems.
Verify data accuracy and resolve discrepancies as needed.

Cash Management & Reporting
Process ACH and wire transactions in accordance with banking deadlines.
Generate accounts receivable aging reports and related financial reports.
Reconcile payroll, invoicing, and accounting records.

Exception Resolution
Research, investigate, and resolve processing exceptions.
Collaborate with cross-functional teams to address discrepancies and document resolutions.
Escalate issues when necessary to ensure timely resolution.

Compliance & Quality
Meet daily, weekly, and monthly operational deadlines.
Maintain accurate records and adhere to internal policies and procedures.
Support continuous process improvement and operational efficiency initiatives.
Ensure compliance with financial, audit, and regulatory requirements.

Qualifications
Required
Associate degree in Accounting, Finance, Business, or equivalent experience.
Strong Microsoft Excel skills and experience working with large datasets.
Understanding of payroll, accounts payable, accounts receivable, cash posting, or financial operations.
Excellent attention to detail and organizational skills.
Ability to manage multiple priorities in a fast-paced environment.
Strong communication and teamwork skills.

Preferred
Experience in factoring, payroll processing, banking, or financial operations.
Experience with reconciliations, exception processing, and financial reporting.
Familiarity with audit and compliance requirements.

Skills
Financial Operations
Data Entry & Validation
Reconciliations
Accounts Receivable
Payroll Processing
Excel & CSV Management
ACH & Wire Processing
Problem Solving
Attention to Detail
Time Management
Process Improvement
Customer Service & Team Collaboration