Accounting Clerk

Our client is seeking a Bilingual Administrative Assistant / Accounting Support professional to join their team in a highly visible role supporting front office operations, accounts payable, and payroll functions.

This position is open due to an internal promotion, creating an excellent opportunity for someone who is eager to grow with a company that values hard work, teamwork, and long-term development.

Key Responsibilities

Front Desk & Administrative Support

• Answer and route incoming phone calls professionally.
• Welcome visitors and direct them to the appropriate department or building.
• Assist with employee and applicant onboarding paperwork.
• Perform high-volume data entry and record management.
• Coordinate communication and workflow between multiple office locations.
• Provide general administrative support to office staff and leadership.

Accounts Payable Support

• Match invoices, receipts, and supporting documentation.
• Verify and match purchase orders within the system.
• Assist with AP processing and vendor documentation.
• Maintain organized accounting records and files.

Payroll Support

• Collect timesheets from field personnel and foremen.
• Review and organize payroll documentation for accuracy.
• Enter timesheet information and prepare payroll data for processing.
• Assist with payroll-related administrative tasks as needed.

• Bilingual fluency in Spanish and English is required.
• Prior experience supporting accounts payable, accounts receivable, or general accounting functions is preferred.
• Familiarity with QuickBooks Enterprise or similar accounting software is highly desirable.
• Strong data entry accuracy and organizational ability are essential for success in this role.
• Clear, detail-oriented communication skills with the ability to interact well with diverse personalities are required.
• Comfortable managing multiple responsibilities across front desk, administrative, and accounting support functions.
• Dependable, adaptable, and team-oriented with interest in long-term career growth.