Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support accurate and secure payment operations for a Long-term Contract position based in Austin, Texas. This role focuses on invoice processing, vendor administration, and electronic payment coordination while partnering with accounting, procurement, and treasury teams. The ideal candidate will help maintain strong financial controls, ensure vendor records remain current, and contribute to timely month-end and audit support activities.

Responsibilities:
• Process vendor invoices with accurate account coding and ensure entries are completed within required timelines.
• Compare invoices against purchase orders and receiving records to confirm payment eligibility and resolve mismatches.
• Respond to vendor questions, investigate billing issues, and coordinate solutions with internal stakeholders.
• Organize recurring payment runs, including checks, ACH transactions, and wire payments, with careful attention to approval requirements.
• Maintain vendor profiles by collecting tax forms, onboarding documents, and other required information before activation.
• Validate new vendor details and banking updates through established verification procedures to reduce payment fraud risk.
• Monitor accounts payable aging, reconcile vendor statements, and assist with month-end close and account reconciliation tasks.
• Work with finance and treasury teams to address rejected payments, returned transactions, and related reporting or audit documentation.• Experience in accounts payable with a strong understanding of invoice review, payment processing, and vendor record maintenance.
• Ability to code invoices accurately and work with purchase orders, receipts, and supporting documentation.
• Hands-on knowledge of ACH payments, check runs, and other electronic payment methods.
• Familiarity with vendor onboarding practices, including review of W-9 forms, tax documents, and banking information.
• Understanding of internal controls, fraud prevention measures, and verification procedures related to vendor changes.
• Proficiency in reconciling vendor statements, tracking AP aging, and supporting month-end close activities.
• Ability to prepare clear records and reports for audit requests and day-to-day accounting needs.