Office Manager

We are looking for an Office Manager to support daily operations at our St Paul, Minnesota location in a Contract to hire role This position will help maintain an organized, secure, and welcoming office environment while providing administrative coordination for a fast-paced engineering team. The ideal candidate is detail-oriented, proactive, dependable, and comfortable balancing front-office responsibilities, facility support, and executive assistance.

Responsibilities:

• Welcome visitors and customers, manage sign-in activity, issue access badges, and help maintain accurate security documentation for site entry.

• Support a secure workplace by overseeing visitor tracking processes and monitoring office security systems as part of daily operations.

• Coordinate office and facility needs by handling service requests, tracking follow-up items, and keeping related records current and organized.

• Keep the workplace running smoothly by managing administrative tasks, organizing shared office processes, and supporting day-to-day operational needs.

• Arrange meetings and internal events by handling scheduling, room coordination, and logistical preparation for staff and leadership.

• Provide administrative assistance to executives and project teams, including calendar support, correspondence handling, and general coordination.

• Maintain office supply levels by monitoring inventory, ordering needed materials, and ensuring essential resources are available.

• Handle sensitive information with professionalism and discretion while supporting communication across multiple departments and levels of the organization.

• Prior experience in office management, administrative support, receptionist work, or executive coordination.
• Strong ability to organize competing priorities, manage time effectively, and maintain close attention to detail.
• Proficiency with Microsoft Office and familiarity with scheduling, calendar management, and common collaboration tools.
• Clear written and verbal communication skills with the ability to interact professionally with employees, visitors, and leadership.
• Comfortable managing confidential correspondence and other sensitive information with sound judgment.
• Demonstrated problem-solving ability, initiative, and flexibility in a busy office setting.
• Associate degree in a related field or an equivalent combination of education and practical experience.
• Ability to support office supply management, appointment scheduling, and general administrative operations.