Administrative Assistant

The Greer Group is seeking a Temporary Administrative Assistant for our geriatric care client in Pittsboro, NC. This is a temporary opportunity providing coverage for a medical leave.

Position Responsibilities:

• Process approximately 300 check requests per month for Facilities Projects, Maintenance, Grounds, Housekeeping, Security & Safety, and IT.
• Assist with budget and Accounts Payable tracking, reconciliation, and document preparation.
• Process resident billing, reimbursement requests, payment requests, ad hoc reports, and other bookkeeping activities.
• Prepare Arbor laundry report.
• Enter project work orders into WorxHub and DAL.
• Prepare and distribute weekly update emails and memos.
• Maintain employee appreciation activities, including:
• • Birthday cards
  • Thanksgiving potluck
  • Christmas cards and gift cards
• Maintain sustainability spreadsheets.
• Update and monitor the work order dashboard.
• Manage the Facilities Conference Room calendar.
• Serve as the primary liaison between Concierge and Maintenance regarding work order questions and escalations.

Qualifications & Knowledge

• 3–5 years of preferred experience in a general office environment.
• Solid understanding of general office management, purchasing, and accounting procedures.
• Ability to follow written and verbal instructions accurately.
• Strong written and verbal communication skills.
• Ability to work effectively and collaboratively with a diverse team and leadership staff.
• Proficiency in Microsoft Outlook and Word, with strong working knowledge of Excel.
• Professional, organized, dependable, and comfortable working with employees at all levels.
• Genuine interest in working within a geriatric care environment and commitment to supporting the facility’s philosophy and mission.

The Greer Group has been connecting great people with great companies since 1986. We are a North Carolina-based, woman-owned staffing and recruiting company specializing in manufacturing and other career opportunities.

Our goal isn't simply to fill a job. We want to help you find an opportunity where you can succeed, grow, and build a career.

The Greer Group, Inc. is an Equal Opportunity Employer.