Clerical Specialist

Job description

INTRODUCTION

A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard!!

Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.

Clerk Typist 3 (Temporary)

Location: Cincinnati, Ohio
Pay Rate: $20.00 per hour
Employment Type: Temporary
Work Authorization: U.S. Citizens only

Position Summary

We are seeking temporary personnel in the Clerk Typist 3 job class to support a comprehensive overhaul of the organization’s personnel file management system. This position will perform clerical, data-entry, records-management, and administrative support duties to help ensure personnel records are accurately organized, updated, digitized, and maintained in accordance with established procedures.

Key Responsibilities

• Review, organize, sort, and maintain personnel files and related documentation.
• Enter and update personnel information in electronic databases and records-management systems.
• Assist with the conversion, indexing, scanning, and organization of paper personnel records.
• Verify records for completeness, accuracy, and consistency and identify missing or duplicate information.
• Prepare documents and files for migration into the updated personnel file management system.
• Perform routine typing, data entry, filing, copying, scanning, and document-processing duties.
• Maintain accurate file indexes, logs, spreadsheets, and tracking records.
• Follow established procedures for handling confidential personnel information.
• Assist with quality-control reviews and reconciliation of electronic and paper records.
• Respond to routine administrative requests related to personnel files and direct complex matters to appropriate staff.
• Perform other clerical and administrative duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Demonstrated clerical, administrative, typing, or data-entry experience.
• Proficiency with standard office software and electronic data-entry systems.
• Strong attention to detail and accuracy.
• Ability to organize and prioritize a high volume of records and tasks.
• Ability to maintain strict confidentiality when handling personnel information.
• Ability to follow written procedures and work effectively with minimal supervision.
• U.S. citizenship is required for this position.

Preferred Qualifications

• Previous experience with personnel, human resources, records management, or document-control functions.
• Experience with electronic records-management systems, scanning, indexing, or data migration.
• Experience performing high-volume data entry and document quality control.

Compensation and Work Arrangement

EEO STATEMENT

A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

A & Associates is a nationally recognized workforce solutions provider with more than 20 years of experience delivering professional staffing, security, and workforce management services to federal, state, local, and commercial clients. Headquartered in Florida and operating nationwide, A & Associates is committed to providing highly qualified professionals who deliver exceptional service, integrity, and accountability. Our team supports critical programs by providing responsive staffing solutions and operational excellence while maintaining our commitment to "Quality In Everything We Do."