Administrative Assistant

We are looking for a dependable Administrative Assistant to support proposal coordination and day-to-day office operations in Metairie, Louisiana. This contract-to-permanent opportunity is ideal for someone who is organized, responsive, and comfortable working in a fast-paced setting with multiple deadlines. The person in this role will help prepare high-quality submission materials, keep schedules and documents on track, and provide administrative support that contributes to smooth team operations.

Responsibilities:

• Oversee proposal activities from early planning stages through final delivery, ensuring each submission is completed accurately and on time.

• Examine solicitation documents and related requirements to help confirm that responses meet requested guidelines and expectations.

• Refine, proofread, and format proposal content so materials are clear, thorough, and consistent in presentation.

• Track key milestones, due dates, and submission details to keep projects moving according to schedule.

• Organize and maintain templates, standard content, resumes, and supporting files for efficient access and reuse.

• Help preserve consistent company messaging and visual standards across proposal and administrative documents.

• Provide general office support such as handling inbound calls, data entry, and front-desk style administrative tasks as needed.

• Contribute ideas that improve proposal workflows, document management practices, and overall team efficiency.

• At least 2 years of experience in administrative support, proposal coordination, or a closely related function.
• Strong organizational skills with the ability to manage several priorities at once in a deadline-sensitive environment.
• Solid written communication skills, including the ability to review documents carefully for grammar, formatting, and accuracy.
• Proficiency with Microsoft Office applications, especially Word, Excel, and PowerPoint.
• Experience performing administrative office duties such as answering inbound calls, data entry, and general receptionist support.
• Bachelor’s degree in Business, Communications, Marketing, or related field is preferred; equivalent practical experience will also be considered.
• Familiarity with proposal tools or systems is beneficial but not required.