Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, communicates effectively, and can manage a wide range of administrative needs with accuracy and discretion. The person in this role will help keep the office organized, assist team members and leadership, and create a welcoming experience for visitors and clients.

Responsibilities:
• Coordinate schedules, arrange meetings, and maintain calendars to support efficient daily operations.
• Organize files, records, and office documents so information remains accurate, accessible, and up to date.
• Monitor inventory levels for office materials and place orders to keep essential supplies available.
• Serve as a point of contact for phone calls, visitors, and general inquiries while maintaining a welcoming front desk presence.
• Provide administrative support to managers and team leads by preparing materials, handling correspondence, and assisting with day-to-day tasks.
• Enter data carefully into tracking systems, review information for accuracy, and support invoice follow-up activities.
• Work across departments to relay information, coordinate requests, and help maintain clear internal communication.
• Assist with planning meetings, office events, and team activities to ensure smooth execution.
• Help maintain a clean, safe, and well-organized workplace while supporting compliance with company policies and health and safety practices.• High school diploma or equivalent required.
• At least 1 year of administrative or office support experience.
• Strong ability to manage multiple priorities and adapt quickly to changing needs.
• Experience with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Comfortable answering inbound calls, greeting visitors, and performing receptionist-related duties.
• Accurate data entry skills with strong attention to detail when handling records and invoices.
• Effective written and verbal communication skills with a detail-focused and customer-focused approach.
• Ability to handle sensitive information with discretion, sound judgment, and integrity.