Corporate Service Specialist

Our established Insurance client on the Waterfront in Camden is looking for a Corporate Services Specialist.
Temp to Hire
In Office
$24./hr
See below, 40 hours a week-varied

Assist in clerical and other corporate services duties as needed that support the company’s infrastructure.
Principal Responsibilities:
Mail Operations Logging and delivering of packages as they are delivered (could lift 10-30 lbs.).
Preparing outgoing FedEx packages to satellite offices; ex. interoffice mail and corresponds.
Sort, date stamp and process all incoming post office and internal mail to all floors
Complete daily scheduled mail runs to all floors.
Keep inventory of the mail postage supplies and FedEx supplies.
Add funds to postage machine Administrative Support Services
Pull and deliver supplies and stationery per employee requests.
Complete a paper inventory and deliver to production/copy rooms daily.
Check Inventory production/copy rooms for neatness, supplies, & stationery items to restock on all floors.
Order and maintain office supplies.
Maintain inventory of presentation tab for proposal binding books in production rooms on all floors.
Assist with ordering of business cards and organizing the proof book with a sample of each incoming order.
Assist Corporate Catering with meeting setup & cleanup as needed.
Assist various departments as needed with special projects such as binding books, stuffing envelopes & mailing projects.
Contact with satellite offices, confirming brochures, stationery, and materials are up to date and in compliance.
Assist with answering Corporate Services phone extension.
Assist & back-up Team members when out of the office.
Be a backup to receptionist, ability to answer multi-line switchboard phone system and greet guest and direct them in a courteous manner.
If or when needed cover receptionist/department break and lunch along with scheduled time off and sick days.
WorkSmart Scanning Unit
Work directly with the WorkSmart Scanning Unit, able to identify incoming mail by line of business. Date stamping, sorting, scanning, routing, and filing all scanned documents based on department.
Communicating with each department as needed to identify any questionable pieces of mail.
Maintain original documents in organized manner in the event an original document will need to be retrieved prior to destruction. Requirements
Professional and courteous demeanor
Previous receptionist experience
Excellent customer service, interpersonal, organizational, verbal and written communication skills
Proficient in Word, Excel, and Outlook
Ability to work well independently as well as in a group setting
Flexibility with working hours between 7:30 AM and 5:30PM; ex. 7:30 – 4:00 or 9:00 – 5:30.