Bookkeeper / Accounting Assistant

We are seeking a detail-oriented and highly organized Bookkeeper / Accounting Assistant to support the financial operations of a growing Pittsburgh-based business with activity across both construction and residential real estate/property operations.

This is an excellent opportunity for someone who enjoys hands-on accounting work, thrives in a fast-paced environment, and takes pride in maintaining accurate financial records. This fully onsite role will be an important part of the day-to-day finance function, with responsibilities spanning bookkeeping, accounts payable, and tenant-related accounting support.

Key Responsibilities

Accounts Payable & General Accounting

• Manage the full accounts payable process, including invoice entry, coding, and payment processing
• Review and match invoices to purchase orders and supporting documentation
• Reconcile bank accounts and company credit cards
• Maintain accurate bookkeeping records and well-organized digital files
• Assist with month-end close activities, including account reconciliations
• Support vendor compliance processes, including W-9 collection, 1099 preparation, and record maintenance
• Keep vendor profiles current, including contact information, payment terms, and required documentation

Property & Tenant Accounting Support

• Post tenant-related charges, including utilities and other non-routine billbacks
• Ensure recurring charges are entered accurately and on schedule
• Assist with security deposit tracking and move-out accounting activity
• Partner with internal teams to maintain accurate tenant balances and ledger activity

Qualifications

• 2+ years of experience in bookkeeping, accounts payable, or a related accounting support role
• Hands-on experience with QuickBooks Online
• Strong attention to detail and exceptional organizational skills
• Professional communication skills with both internal teams and external contacts
• Proficiency in Microsoft Excel and/or Google Sheets
• Ability to prioritize multiple tasks while maintaining a high level of accuracy