Academic Recruitment Analyst

Under the direction of the Department Manager, this position serves as an academic recruitment subject matter expert and works collaboratively with the Recruitment Lead and all Academic Personnel teams to manage day-to-day recruitment activities and provide high-level analytical support to the Associate Vice Chancellor, Assistant Dean, Department Manager, School/Department leadership and staff. This position also serves as a liaison to the Office of the Vice Provost-Academic Affairs and the Academic Personnel staff; provides policy interpretation, analysis and best practice recommendations related to academic personnel policies; assist in the development and implementation of new School, campus and system procedures and provides training to all levels of internal and external staff and faculty.

Apply By Date: 10/5/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position`

• Bachelor's degree in related field or discipline and/or equivalent training and experience.
• Extensive experience and understanding of academic recruitment process (faculty recruitment highly preferred) including online application management, advertising, interviewing and search committee oversight
• Knowledge and understanding of Academic Personnel Manual policies and academic bargaining unit contracts.
• Experience working in the following systems: UC Recruit, MyInfoVault, APHID, Airtable, PeopleSoft, and Outlook.
• Experience and working knowledge of Microsoft Suite.
• Demonstrated analytical decision-making, critical thinking and problem-solving skills.
• Accomplished multi-tasking, organization and discipline skills.
• Excellent interpersonal, communication (written and oral), and customer service.
• Detail oriented with excellent project management skills.

Preferred Qualifications

• Bachelor's degree
• Experience working with union contracts.
• Experience using campus and school Recruit/payroll/personnel systems.
• At least two years experience in Academic Health system setting
• Working knowledge of virtual interview software.
• Knowledge and understanding of Academic Personnel Manual policies and academic bargaining unit contracts.

Key Responsibilities

• 40% - Recruitment Analysis and Advising
• 35% - Administrative Appointments and Reviews
• 25% - Research, Development and Special Projects

Department Overview

The Office of Academic Personnel, School of Medicine Dean's Office has overall responsibility for administration of the academic personnel process and faculty development programs in the Schools of Health. The Schools consists of 26 different focus areas and/or departments and 12 organized research units. The office is currently comprised of the Associate Vice Chancellor, Assistant Vice Chancellor, Assistant Dean, Department Manager and five teams consisting of Academic HR Analysts, Project Policy Analysts and a Health Professions Education Specialist.

The workforce of the School consists of approximately 4000 academic appointees including members of the Academic Senate, Academic Federation, Junior Specialists, Volunteer Clinical Professor, Visiting Professors, and student titles.

Academic Personnel oversees two major functions - 1) The recruitment, appointment, advancement, compensation and retention of all academic personnel and 2) Faculty development programs for the Schools of Health and other professional development and leadership activities. Under the direction of the AVC, Assistant Dean and Department Manager, the department works collaboratively to provide high-level analytical support to the Associate Vice Chancellor and Dean, Department Chairs, Program Directors, Chief Administrative Officers, Department Analysts and faculty. They provide information, policy interpretation, development of new policies and procedures.

Department Specific Job Scope

Under the direction of the Department Manager, this position works collaboratively to provide support to the Recruitment Lead and Generalist Team for day-to-day recruitment activities and high-level analytical and administrative support to the Associate Vice Chancellor, Assistant Dean and other School/Department staff. This position will also communicate and work collaboratively with the Office of the Vice Provost-Academic Affairs and the Academic Personnel staff; provide information, interpretation and recommendations related to academic personnel policies; assist in the development and implementation of new School, campus and system procedures and practices, and assist with matters involving employment and labor relations.

POSITION INFORMATION

• Salary or Pay Range: $2,954.40 - $5,360.00
• Salary Frequency: Bi-Weekly
• Salary Grade: 178
• UC Job Title: ACAD HR ANL 3 CX
• UC Job Code: 005391
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon - Fri; 8:00 am - 5:00 pm
• Location: Education Building (HSP033)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting or or .

• High quality and low-cost to choose from to fit your family's needs
• UC pays for and coverage for you and your family
• for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including , , , , accident, critical illness and hospital indemnity
• , , and for eligible employees
• and Family Care discounts and resources
• to support thriving in all aspects of employee's lives
• On-site including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• and for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions