Accounting Clerk

JOB TITLE: ACCOUNTING CLERK

REPORTS TO: ACCOUNTING MANAGER

JOB PURPOSE: The Accounting Clerk is to file or scan into appropriate folders, any accounting business & other records on a daily basis, to process all billing and or outgoing mail as directed, and to complete special projects as assigned by the ACCOUNTING MANAGER.

DUTIES & RESPONSIBILITIES:

• Carryout billing and reporting activities according to specific deadlines.
• Generate and mail out invoices.
• Apply and Posts payments, follow established procedures.
• Processes credit applications by compiling credit reports, commercial and bank references.
• Inputs/updates customers credit limit, terms and relevant notes into the system.
• Follows up with collectors in regards to updated/new customer credit limits and Terms.
• Advices collectors of payment discrepancies received on a timely basis.
• Processes credit card and check by fax payments.
• Interacts with company drivers and customers as requested.
• Assists in the mailing of monthly statements as requested.
• Files customer credit files and records.
• Cross-trained on the the processes/payment postings of COD accounts.
• Establishes and maintains effective cooperative working relationships with sales, customers and co-workers.
• Performs other assigned tasks and duties necessary to support accounts receivable and credit
• Task will be prioritized and scheduled daily upon ACCOUNTING MANAGER approval.

QUALIFICATIONS

Education:

• Required: High School graduate
• Preferred: College degree BA or BS

Experience:

• 5 years’ demonstrated experience in leading and managing administrative operations that provide concierge-level service to the organization.

Expectations:

• Exhibit a professional, business-like appearance and demeanor.
• Entrepreneurial mindset that’s hard-wired toward learning, change and self-awareness.
• Create a positive work environment and develop positive working relationships with others — staff, clients, and vendors.
• Ability to be resilient, flexible and responsive to the changing needs of the business, the industry and clients.
• Ability to collaborate with leadership team, management team and staff to ensure ongoing improvement and profitability of the company.
• Take initiative in troubleshooting and problem solving with a solutions-based focus.
• Ability to work both independently and within a team.
• Ability to prioritize and reprioritize as needed to achieve expected results — for self and others.
• Analytical and observational skills that demonstrate an ability to work unsupervised, supervise others, follow company policy, and interact effectively with employees and clients.
• Detail oriented with strong organizational skills.
• Model accountability, measure progress and hold self and others accountable for desired results.
• Maintain a high level of confidentiality.

Knowledge & Skills:

• Excellent written and oral communications skills, including:
• Fluent in English: Speaking, Understanding, Reading and Writing.
• Ability to converse on financial and business matters.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Working knowledge of Spanish is desirable, but not required.
• Industry-specific, including: Familiarity with the construction industry, electrical contractors and related terminology is desirable, but not required.
• Proficient with Microsoft Office and Outlook.
• Understanding of general office procedures, accounting cycle and budgeting.

Working conditions:

• Fast-paced environment requiring flexibility, adaptability and resilience in a wide variety of work situations.
• Nature of business results in many tight deadlines.
• General office environment, with low to medium noise, low to medium heat and cold, and low to medium dust levels.

Physical requirements:

• Body Positions: Standing and sitting
• Body Movements: Walking, stooping and bending
• Sensory Abilities: Sighted, voiced, and hearing. Close, color and peripheral vision with the ability to adjust eye focus
• Lifting: Low- up to 10 lbs
• Reasonable accommodations will be made for individuals with disabilities to fulfill the essential task for this positions

Powerfull Electric Inc. is an electrical contracting company dedicated to providing luxury residential homeowners with revolutionary technologically advanced electrical systems.

We provide white glove service, unmatched quality and custom craftsmanship for our clients both during construction and the lifespan of your estate.
Our employees are our backbone and they are the technical experts in all aspects of design, development, planning, executing and administration of all your electrical needs.
We are POWERFULL ELECTRIC!