Administrative Assistant

About the Opportunity:

We are seeking a highly professional, organized, and adaptable Administrative Assistant to join our team in McLean, VA on a contract basis. In this role, you will be the organizational anchor for a 60-person department, providing direct calendar support to the Department Manager while assisting the wider team with general administrative and timekeeping needs.

We are not just looking for someone with administrative skills; we are looking for a mature, steady professional who handles interruptions with a smile, thrives in a collaborative office environment, and keeps leadership on schedule. If you are a proactive problem-solver who excels in Microsoft Office and loves keeping a team on track, we want to speak with you!

Key Responsibilities:

• Calendar Management: Act as the primary gatekeeper for the Department Manager, managing scheduling, resolving calendar conflicts, and organizing meetings using MS Outlook.
• Department Support: Serve as the go-to administrative resource for a 60-person department, answering occasional inquiries and providing general office support.
• Compliance & Timekeeping: Act as the timecard administrator for the department, tracking and gently reminding staff to ensure all timekeeping is submitted accurately and on time.
• Document Preparation: Draft, review, and format documents in MS Word, and assist with basic presentation updates in MS PowerPoint.
• Office Coordination: Handle day-to-day administrative tasks with a high level of professionalism, utilizing MS Teams and SharePoint to keep files organized.

What We Are Looking For:

• Professional administrative, office management, or departmental support experience.
• Proficiency in the Microsoft Office Suite (specifically Outlook, Word, and basic PowerPoint).
• A high level of professional maturity and emotional intelligence; ability to gracefully handle frequent interruptions and changing priorities without getting flustered.
• Excellent written and verbal communication skills.
• Ability to work fully on-site at our McLean, VA location during standard business hours.

Schedule:

• Monday – Friday, 100% On-Site.
• Flexible 8-hour shifts available (early schedules like 7:00 AM – 3:30 PM or 8:00 AM – 4:30 PM are highly welcomed!), provided our core business hours of 9:00 AM to 4:00 PM are covered.

We are moving quickly and actively interviewing for this contract role. If you are an organized professional who takes pride in keeping a team running smoothly, please apply with your updated resume today!

Our client has an amazing opportunity for professional growth!