Recruitment Coordinator | Front Desk Manager

This is a highly coordination-focused role that will play an important part in both the candidate and guest experience. The Reception & Recruiting Coordinator will manage interview scheduling and recruiting logistics, welcome candidates and visitors to the office, maintain the reception area, and provide day-to-day administrative support to the recruiting team. 

The ideal candidate is polished, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. This individual should enjoy interacting with people, take pride in creating a welcoming and professional experience, and be able to keep complex schedules and logistics organized. 

Recruiting Coordination 

• Coordinate and schedule interviews across multiple teams, calendars, offices, and time zones. 
• Coordinate onsite interview days from beginning to end, including conference room reservations, candidate arrival details, interviewer schedules, and other logistics. 
• Greet candidates upon arrival and ensure they have a welcoming, professional experience
• Monitor onsite interview schedules in real time and provide interviewers with time checks to keep interviews running on schedule. 
• Assist with posting and maintaining open roles within the Applicant Tracking System. 
• Support candidate communications and other recruiting-related administrative tasks. 
• Assist the Human Capital team with background checks, documentation collection, and other pre-employment and onboarding coordination as needed. 
• Support recruiting reporting, tracking, and general process administration. 
• Sit at reception and serve as the first point of contact for all candidates, guests, vendors, and other visitors. 
• Own guest registration and arrival communications, ensuring a seamless and professional visitor experience. 
• Provide additional administrative support to the Human Capital team as needed. 
• Provide coverage for admin and recruiting team on an as needed basis. 

Qualifications 

• Bachelor’s degree. 
• 1–2 years of experience in recruiting coordination, administrative support, and reception. 
• Experience in financial services, professional services, or another fast-paced corporate environment is a plus. 
• Strong organizational and time-management skills with exceptional attention to detail. 
• Ability to coordinate multiple calendars, interviews, and competing priorities simultaneously. 
• Excellent written and verbal communication skills. 
• Professional, polished, and comfortable interacting with candidates, visitors, vendors, and employees at all levels of the firm. 
• Highly reliable, punctual, and accountable. 
• Proactive, resourceful, and solutions-oriented. 
• Comfortable learning and working within applicant tracking systems, calendar platforms, and other workplace technology. 
• Strong judgment and discretion when handling confidential candidate and employee information. 
• Team-oriented with a willingness to jump in and assist wherever needed. 
• No ego and comfortable working in a hands-on, fast-paced environment. 

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