Administrative Support Associate

Operations Support Coordinator

This is an exciting opportunity for an Operations Support Coordinator to provide administrative and operational support within a fast-paced site environment. This individual will coordinate day-to-day activities, support business processes, manage information, and work with internal teams and external vendors to keep operations running efficiently.

Responsibilities:

• Provide administrative and operational support across the site.
• Coordinate activities and communication with internal teams and external vendors.
• Prepare reports, presentations, dashboards, and other business materials.
• Process purchase orders and assist with expense tracking and documentation.
• Track operational KPIs and support accurate and timely reporting.
• Coordinate building projects, repairs, and site-related updates.
• Manage meetings, calendars, workplace logistics, and office activities.
• Coordinate site events, meetings, and training sessions.
• Support incoming and outgoing mail and shipments.
• Maintain electronic and physical documentation and records.
• Assist with interview scheduling and onboarding activities.

Why Consider This Opportunity?

• Gain broad exposure to administrative and site operations.
• Work with multiple departments and external vendors.
• Build experience with purchasing, reporting, facilities, and HR support.
• Take ownership of a variety of projects and day-to-day operational activities.
• Opportunity to work independently while supporting a collaborative team.

Qualifications:

• 2–3 years of administrative or operational support experience.
• Experience in manufacturing, production, or a similar environment preferred.
• Experience processing purchase orders.
• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
• SAP or other ERP system experience is preferred.
• Experience working with vendors and supporting operational processes is a plus.
• Strong organizational, time-management, and problem-solving skills.
• Ability to manage multiple priorities with minimal supervision.
• Strong written and verbal communication skills.

We launched Top Stack to solve a problem in the human capital industry: Technology has replaced humanity. The business has become cold and impersonal. That’s why we’ve made it our top priority to be people-focused, with consistent, transparent, timely communication. It sounds simple because it is. We think it’s the only way to work.