Field Service Coordinator - Raleigh, NC

Job Summary

We are seeking an organized, reliable, and customer-focused Field Service Receptionist to join our team. As the primary point of contact for our customers and field technicians, you will play a crucial role in keeping our daily operations running smoothly. In this role, you will manage inbound phone calls, schedule and dispatch service appointments, and process customer invoices.

If you thrive in a fast-paced environment, possess exceptional communication skills, and enjoy multi-tasking, we would love to hear from you.

Key ResponsibilitiesReception & Customer Communication

• Answer incoming calls promptly in a professional, courteous, and helpful manner.

• Greet office visitors and direct them to the appropriate personnel.

• Handle customer inquiries regarding service offerings, pricing, and appointment statuses.

• Direct urgent service requests or escalated issues to the appropriate manager or technician.

Service Scheduling & Dispatching

• Schedule and confirm service calls using our field service management software.

• Coordinate technician routes to optimize transit time and improve daily service efficiency.

• Communicate real-time schedule updates, delays, or emergency service additions to field personnel.

• Follow up with customers post-service to confirm satisfaction and lock in recurring maintenance visits.

Invoicing & Administrative Support

• Generate and issue accurate invoices promptly following completed service calls.

• Process customer payments (credit cards, checks, electronic payments) and record transactions.

• Follow up on outstanding accounts receivable and assist with billing inquiries.

• Maintain organized physical and digital records of customer accounts, service history, and work orders.

• Assist with general administrative tasks, including mail distribution, inventory ordering, and file management.