Clerical Assistant 2

THE POSITION

The Department of Military and Veterans Affairs, Hollidaysburg Veterans' Home is seeking a Clerical Assistant 2 to provide support to the nursing office. Through working with our staff, you support our mission to provide superior care to our residents which includes both veterans and their spouses.

If you enjoy working with people and have excellent problem solving skills, this job is for you!

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs. Apply today to join our dedicated team of professionals!


DESCRIPTION OF WORK

The employee in this position provides clerical support for the Personal Care Unit Administrator at the Hollidaysburg Veterans' Home (HVH).

As a Clerical Assistant 2, you will perform the following duties:

• Rule Compliance: Inform the Personal Care Administrator of resident rule violations and type warning letters as directed
• Record Maintenance: Maintain binders, files, and manuals to support regulatory compliance and surveys
• Resident Support: Collect information, forward inquiries, and assist residents with questions and routine needs
• Documentation Tracking: Track RASPs and DMEs each month and notify assigned LPNs of upcoming due dates
• Admission Processing: Complete and process admission documents for new residents
• Correspondence Handling: Type and distribute resident communications and provide reimbursement envelopes to the mailroom

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 7.5 hours/day, 37.5 hours per week.
• Work hours are 8:30am to 4:30pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1(Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Previous experience working in a long-term care or large healthcare facility.
• Previous experience in clerical purchasing.
• Previous experience performing clerical duties.
• Previous experience working in SAP or SRM entering shopping carts/requisitions.
• Previous experience with the purchasing process of good receipts for credit card orders.
• Previous experience obtaining required paperwork for contracts from vendors to include credentials, licensing information, and background check verifications.
• Previous experience researching and contacting vendors for pricing information regarding various goods and services.
• Previous experience working in Microsoft Excel.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitt