Administrative Assistant

We are looking for an Administrative Assistant to provide onsite support for a busy team in California. This is a Contract position that will serve as a central resource for day-to-day office coordination, executive support, and administrative operations. The role is ideal for someone who is experienced, organized, and comfortable managing multiple priorities in a detail-oriented, fast-moving environment.

Responsibilities:
• Manage front-desk and general office support activities, including document handling, record organization, and coordination of workplace materials and equipment.
• Prepare meeting spaces for internal gatherings and guest visits by arranging room setup, breakdown, and food service logistics as needed.
• Oversee incoming and outgoing mail and package distribution to help maintain smooth daily office operations.
• Coordinate calendars and schedule appointments for team members while supporting meeting planning and related administrative follow-through.
• Prepare and track expense documentation and assist with travel planning for project leaders and research staff.
• Provide administrative support for special assignments and ongoing departmental initiatives as business needs evolve.
• Use Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create documents, maintain records, and manage communications.
• Work closely with leadership and staff across the office to ensure administrative needs are handled accurately and efficiently.• Bachelor’s degree is required.
• Demonstrated experience in administrative support within an office setting that requires attention to detail.
• Strong proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Ability to manage scheduling and calendar coordination with a high level of accuracy.
• Excellent organizational skills with the capacity to prioritize tasks and follow through on details.
• Clear verbal and written communication skills and a detail-oriented, team-oriented approach.
• Adaptability and sound problem-solving ability in a fast-paced environment.
• Proof of vaccination is required before the interview process.